Sequoyah School,

Director of Operations

13 days ago
Employment type
Closing date

About this organization

The Sequoyah School, has, since its founding in 1958, placed the values of diversity, equity, and

inclusion, at the center of its culture; as such, it seeks in its hiring practices to find

candidates who embrace these values. Similarly, the school takes its environmental

stewardship commitments very seriously and seeks engaged leadership and support from the new Director of Operations to help it become a model of sustainability.

About this job

Sequoyah School, a progressive, K-12 independent school of 430 students in Pasadena, CA, seeks an experienced, energetic, and collaborative Director of Operations. Reporting to the school’s Chief Financial Officer, and working closely with its administration and faculty, the Director supervises a team of 11 employees who comprise the school’s Operations Department.

The Department is responsible for the maintenance and safety of three different sites: the

Main Campus (535 South Pasadena Avenue) of more than 2.5 acres, which houses our K8

student body and faculty of approximately 300; the High School, of 210 students and faculty, which Sequoyah shares with, and leases from, the Neighborhood Unitarian Universalist Church (301 North Orange Grove Blvd), just over a mile from the K-8; and a recently purchased one acre property across Pasadena Avenue from the Main Campus (500 South Pasadena Avenue) which is currently being renovated to accommodate administrative offices, including Business, Admissions, Communications, Development, Athletics, Field Studies, and Operations itself.

Roles & responsibilities

REPORTS TO: Chief Financial Officer


● Hiring Operations Department members and overseeing their work, including teambuilding, scheduling, supervision, evaluation, training, and professional development

● Ensure that facilities and grounds at all three sites are smoothly functioning, safe,

clean, comfortable, and attractive

● With key stakeholders, evaluate and, where necessary, update/revise the annual

work-flow schedule; from this, develop a three- to five-year maintenance plan of

larger capital projects

● Help to establish, then implement and manage, health and safety protocols, policies,

and procedures

● Oversee, update, maintain, and manage the Operations ticket reporting system,

coordinating responses to all requests for maintenance and repairs

● Coordinate all on-campus events, including set-up, take-down, and cleaning

● Communicate regularly and effectively with all constituents, especially faculty and

staff, to ensure that teaching, learning, and all other aspects of the school’s program,

as well as scheduled events, are being addressed from an Operations standpoint

● For smaller projects, negotiate time and materials contracts with qualified vendors;

for capital projects, prepare request for proposals/information, obtain competitive

bids, and, with the CFO, select vendors based on the school’s Competitive Bids for

Products and Services Policy

● With the CFO, develop and maintain a facilities/operations Capital Needs Assessment

● With the CFO, Head of School, and appropriate members of the school’s Board of

Trustees, develop and carefully manage both the annual and five-year strategic

Operations budgets

● Act as the school’s liaison with key community partners, including the Pasadena Police

and Fire Departments, city and state building and safety officials, etc.

● Monitor and evaluate utility services, including water, electricity, solar energy, and

storm drainage for all sites

● Oversee all contractual services related to school buildings and grounds (e.g., grounds,

fire service, elevators, maintenance contracts, janitorial service, trash removal, etc.)

● Serve as an ex officio member of and key resource to the Facilities Committee of the

Board of Trustees

● Oversee the safety and maintenance of the school’s fleet of eight vans

● Oversee the inventory and purchase of equipment, materials, parts, and contract and

professional services, including supplies for housekeeping, buildings, grounds and

maintenance areas, including vehicles

● Lead safety and emergency operations of the school including required regular drills

(e.g., earthquake, fire, shelter-in-place, etc.)

● Supervise the work of the school’s (contract) security personnel

● Interpret and direct the school’s facilities safety program to ensure compliance with

all applicable federal, state, and local regulations, including OSHA, EPA, etc.; develop

faculty and staff training programs to ensure that the school remains in compliance

with the same

● Share on-call duties in the event of a facilities-related emergency



● A BA/BS or equivalent

● 10 years experience in facilities/operations

● Demonstrated experience in project management and managing multiple sites with

many stakeholders

● At least five years leading a team, including hiring, supervising, evaluating, mentoring,

training, and overseeing professional development

● Comfort with technology, familiarity with collaborative project management tools

such as Asana, ability to learn and engage with new technology as needed

● The ability and inclination to lead by example

● Excellent communication skills, including the ability to listen and to have difficult


● Creative problem-solving capacity with a can-do attitude; accustomed to getting “lots

done with a little”

● Demonstrated commitment to environmental sustainability


● Experience working in an independent school or other educational setting

● Fluency in Spanish

● Familiarity with technology through the use of both Mac and PC, as well as tools such

as Google Suite, Microsoft Office Suite, Blackbaud, or other integrated databases

● Experience with master planning

● Applicable certifications (e.g., HVAC, Facilities Management Professional (FMP), etc.)

To apply


This is a full-time, exempt position. Sequoyah offers competitive salary and benefits,

including a 403b retirement program, vacation, holiday pay, sick leave, group

medical/dental/vision insurance, daycare, and Summerhouse.

PROJECTED START DATE: October 17, 2022, or as soon as selected candidate is available


To apply, please send a resume and cover letter to