Office Manager

Theatre West is celebrating its 63 rd year of creating world class theatre with shows that originated on its stage moving to Broadway, Off-Broadway, and in other major theatres around the globe.

Theatre West also boasts its award-winning Storybook Theatre, an Equity Theatre for Young

Audiences which has entertained and excited several generations of children and their families

for the past 42 years, as well as its education program.

The Office Manager plays a key role in ensuring the smooth and efficient daily operations of

Theater West, a dynamic non-profit theatre company. This position provides administrative

support to the artistic board and the office assistant, oversees office functions, including financial and operational duties. The ideal candidate is highly organized, detail-oriented, has an interest in theatre arts and nonprofit management, and enjoys working with company members to assure that the theatre remains vibrant, active, and in good working condition.

Administrative & Office Management

 Oversee daily office operations, ensuring a well-organized and functional work

environment.

 Maintain office supplies, equipment, and vendor relationships.

 Handle incoming calls, emails, and general inquiries.

 Manage filing systems and maintain accurate records, including donor and patron

databases.

 Respond to STORYBOOK enquiries, invoicing, and coordinating with Lloyd and

Barbara Schwartz, the creators of STORYBOOK.

Financial & HR Support

 Assist with budgeting, expense tracking, and basic bookkeeping.

 Process invoices, reimbursements, payroll, through QuickBooks.

 Ensuring compliance with policies.

 Communicate and coordinate with Assistance League / Community Service Volunteers

Fundraising & Development Assistance

 Assist in donor stewardship efforts, including maintaining donor records and processing

acknowledgments.

 Support grant applications and reporting by gathering necessary documentation.

 Communicate with Grant Writer and supply needed documents.

 Coordinate fundraising events with the artistic board and year end campaigns as needed.

 Represent the organization positively in interactions with patrons, donors, and

stakeholders.

Previous office management or administrative experience, preferably in a nonprofit or

arts organization.

 Strong organizational and time-management skills with attention to detail.

 Proficiency in QuickBooks, Microsoft Office Suite, Google Workspace, QuickBooks, and

familiarity with CRM software (e.g., Salesforce, PatronManager, Gusto, or similar).

 Basic knowledge of financial processes, including invoicing and budgeting.

 Excellent written and verbal communication skills.

 Ability to work independently and collaboratively in a fast-paced, creative environment.

 Passion for theatre, the arts, and nonprofit work is a plus!