Office Manager

Established in 1962 Theatre West is an internationally acclaimed non profit arts organization and the oldest continually running theatre company in Los Angeles.

Our productions have toured both sides of the Atlantic, including the Edinburgh and Dublin Festivals, New York City, Atlanta, South Carolina, Seattle, San Francisco, and throughout California.

Over the years Theatre West’s plays have transferred to Broadway (Spoon River Anthology, Aesop in Central Park), to feature films (A Bronx Tale, Faithful) and have been published (Acting: The First Six Lessons, Thicker Than Water). Two recent original plays (Our Man In Santiago) and (Eisenhower: This Piece Of Ground), premiered at Theatre West and shortly thereafter opened Off-Broadway.

Our work has been applauded with Tony Awards, Obies, Ovations Award Nominations, 9 LA Drama Critics Awards, Valley Theatre Awards, 7 NAACP Image Awards, and over 130 Drama-Logue Awards. Internationally, we have been nominated by the BBC for the Best of the Fringe, and awarded the coveted Cover of the Scotsman at the Edinburgh Festival, as well as Best Ensemble Award at the Dublin Festival. We have also been honored at the annual Charlie Awards presented by The Hollywood Arts Council.

Some of Hollywood’s brightest lights have made Theatre West their artistic home, including Betty Garrett, Lee Meriwether, Richard Dreyfuss, Carroll O’Connor, Harold Gould, Beau Bridges, Martin Landau, Bridget Hanley and Philip Abbott.

A new generation of actors and writers, continues to keep the legacy of its founding members alive with a commitment to expanding their artistic boundaries and to creating original and compelling works.

Position Overview

The Office Manager plays a key role in ensuring the smooth and efficient daily operations of Theater West, a dynamic non-profit theatre company. This position provides administrative support to the artistic board and the office assistant, oversees office functions, including financial and operational duties. The ideal candidate is highly organized, detail-oriented, has an interest in theatre arts and nonprofit management, and enjoys working with company members to assure that the theatre remains vibrant, active, and in good working condition.

Theatre West is celebrating its 63rd year of creating world class theatre with shows that originated on its stage moving to Broadway, Off-Broadway, and in other major theatres around the globe. Theatre West also boasts its award-winning Storybook Theatre, an Equity Theatre for Young Audiences which has entertained and excited several generations of children and their families for the past 42 years, as well as its education program.

Key Responsibilities

Administrative & Office Management

Oversee daily office operations, ensuring a well-organized and functional work environment.

Maintain office supplies, equipment, and vendor relationships.

Handle incoming calls, emails, and general inquiries.

Manage filing systems and maintain accurate records, including donor and patron databases.

Respond to STORYBOOK enquiries, invoicing, and coordinating with Lloyd and Barbara Schwartz, the creators of STORYBOOK.

Financial & HR Support

Assist with budgeting, expense tracking, and basic bookkeeping.

Process invoices, reimbursements, payroll, through QuickBooks.

Ensuring compliance with policies.

Communicate and coordinate with Assistance League / Community Service Volunteers

Fundraising & Development Assistance

Assist in donor stewardship efforts, including maintaining donor records and processing acknowledgments.

Support grant applications and reporting by gathering necessary documentation. Communicate with Grant Writer and supply needed documents.

Coordinate fundraising events with the artistic board and year end campaigns as needed.

Represent the organization positively in interactions with patrons, donors, and stakeholders.

Qualifications & Skills

Previous office management or administrative experience, preferably in a nonprofit or arts organization.

Strong organizational and time-management skills with attention to detail.

Proficiency in QuickBooks, Microsoft Office Suite, Google Workspace, QuickBooks, and familiarity with CRM software (e.g., Salesforce, PatronManager, Gusto, or similar).

Basic knowledge of financial processes, including invoicing and budgeting.

Excellent written and verbal communication skills.

Ability to work independently and collaboratively in a fast-paced, creative environment.

Passion for theatre, the arts, and nonprofit work is a plus!

Compensation & Benefits

Salary: $25 hr.

20 hours/week

Flexible work schedule with occasional evening and weekend events.

This is not a remote job. Must work on site at the theatre.