Partnership and Compliance Coordinator

About ScholarMatch

Founded in 2010 by author Dave Eggers, ScholarMatch began as a scholarship crowdfunding platform and has since evolved into a full-service college access and persistence organization.

At ScholarMatch, we are committed to supporting first-generation college students from low-income backgrounds earn a bachelor’s degree within five years. We’re working towards realizing our vision where all students have access to higher education, support to persist to graduation, and opportunities to succeed in fulfilling careers.

Education opens doors to opportunity and social mobility by allowing students a chance to build fulfilling careers. However, the road to higher education is paved with challenges that can be particularly daunting for first-generation college students. We strive to change this scenario for young people from low-income backgrounds by offering them comprehensive support services focusing on individualized college and career advising, targeted scholarships, and ongoing mentorship from high school to college graduation and the launch of their careers.

Our ultimate goal is to nurture a community of young people who can successfully navigate the higher education landscape, confronting its challenges, breaking barriers, and redefining success on their paths to graduation and beyond. Learn more at ScholarMatch.org.

Position Description

ScholarMatch is seeking a full-time, non-exempt union Partnership and Compliance Coordinator to play an important role in helping us grow our earned-income revenue portfolio. The Partnership and Compliance Coordinator is responsible for supporting a portfolio of corporate, individual, and foundation partners for our Destination College (DC) and Scholar Program (SP) as well identifying and assisting in the development of new partnerships to advance our career program internship placement. The Partnership and Compliance Coordinator reports to the Director of Advancement and works closely with the Executive Director.

This position is ideal for a candidate who has a passion for our mission and strong relationship-building skills to effectively communicate with business, community, and philanthropic leaders in order to leverage existing and new partnerships to advance our objectives. The ideal candidate should also demonstrate a solid understanding of budget and accounting principals, as well as advanced proficiency with Excel spreadsheets, databases, and data analysis.

ScholarMatch offers flexible hours depending on business needs. While this position is remote, individuals must be based in the San Francisco Bay Area with evenings and weekend hours required as needed. This position requires occasional travel throughout the Bay Area and Los Angeles.

Primary Responsibilities:

Relationship Support

Maintain a portfolio of large and complex partnerships supporting our college persistence and college access programs

Draft partner budgets based on projected expenses according to scholarship model

Track actuals against budgets and report quarterly or annually

Oversee contract restrictions to ensure that contracts are booked appropriately

Steward relationships with current earned income partners through renewal contracts and MOUs

Provide support for contracting and invoicing of all SM services, including tracking approved contracts with clients and generating invoices to clients

Maintain accurate records related to partner meetings, contracts, relationships, and payment plans

Support onboarding process for new clients

Perform ad-hoc analysis as needed

Maintain transparency through regular, clear communication with partners, relevant ScholarMatch team members, and stakeholders

Ensure that student voices are represented in partnership communications and in all scholarship deliverables, requirements, and processes

Act as a ScholarMatch representative at partner meetings as needed

Support partnership budget reporting and MOU renewals

Draft annual partner reports with the support of the data and grant-writing teams as needed

Ensure due diligence and risk analysis are completed for potential relationships, working within our guidelines for risk management

Liaise with programs and marketing teams to develop collateral and other materials for prospective partners

Liaise with partners and programs team to communicate any partnership issues, needs, or concerns

Internship and Program Support

Support the Scholars Program Team with thought partnership in developing and implementing an internship matching process for first-generation college students

Facilitate internship contract process where appropriate and ensure ethical checks are in place

Document interactions with external stakeholders to track engagement

Perform all other duties and tasks as assigned, “all hands-on deck” mindset

Bachelor's degree in a related field

Minimum three (3) years of experience supporting contract management and/or relevant professional experience

Minimum three (3) years of experience supporting program budget preparation and reporting is a plus

Must understand corporate social responsibility and shared value partnerships

Must be able to produce and oversee development of compelling executive-level presentations, reports, written proposals, and other materials

Must be able to use a Mac and have experience with Office Suite, G Suite, and Zoom; knowledge of Basecamp and Airtable experience a plus

Must have problem-solving abilities to correct any challenges or inefficiencies for process enhancements

Must be highly motivated and able to function independently within their territory as well within a cross-functional team

Must have strong communication skills

Must be able to be flexible and work in a fast-paced, collaborative work environment

Must be able to hold sensitive information confidentially

Must be able to perform all functions of this position within what would be deemed to be reasonable accommodations

Must be able to communicate effectively with a variety of personalities throughout the organization

Must be comfortable working in an anti-racist organization with a diverse group of external callers and visitors and internal staff at all levels