Proyecto Pastoral,

Contracts Administrator

Posted
28 days ago
Employment type
Full-time, Non-Exempt
Location
Los Angeles
Closing date

About this organization

Organizational Background: Proyecto Pastoral was founded in 1986 to empower the community through grassroots projects in education, leadership, and service. Our programs include the Guadalupe Homeless Project (GHP), emergency shelter combined with support services that help men and senior women transition into independent living; IMPACTO, an after school academic enrichment program for K-12 youth and the Aliso-Pico Recreation Center; Early Childhood Education Centers, focused on preparing children 18 months to 4 years old for Kindergarten; Comunidad en Movimiento, focused on civic engagement and leadership development; and Promesa Boyle Heights through which a 14-member collaborative of organizations and schools strive to create an educational cradle to college and career pathway for our youth. Proyecto Pastoral serves over 4,000 children, youth and families.

About this job

The Contract Administrator supports Proyecto Pastoral’s mission by coordinating efforts across various departments & staff to ensure the effective administration, tracking, data management, and reporting for contracts between Proyecto Pastoral and its funders.

COMPENSATION: $56,000-$60,000/annual salary

REPORTS TO: Development Director/Director of Finance & Operations

Roles & responsibilities

KEY RESPONSIBILITIES:

•Coordinates efforts between development, finance and program staff throughout the grant cycle for all private grant and government contracts--to include award notification and contract execution, contract and budget revisions, programmatic and fiscal compliance, data tracking, program and expense report submission, and closeout

•Reviews all contracts to identify key regulations, outcomes & deliverables, reporting and other requirements for communication to internal stakeholders

•Ensures that all contract-related communication, documentation, data tracking and reporting requirements are executed professionally, on schedule, and in a manner consistent with best practices

•Maintains and updates internal/external grant and contract management tools (ex. Active Grants Matrix, Contract Summary Sheet, Restricted Funds Tracker, EGMS)

•Serves as point of contact for all contract monitoring visits, and compiles required documentation for contractor audits

•Supports Proyecto’s Finance Department in the tracking of expenditures for all restricted funding sources

•Provides research & analysis around private/government funding sources & opportunities

•Performs various administrative and other related duties as assigned & required by the role

Qualifications

QUALIFICATIONS/REQUIREMENTS:

This role gives preference to candidates with the following qualifications:

•Bachelor’s Degree in a related field

•A minimum of 4 years of related job function or non-profit experience such as reviewing contracts and other legal documents, grants administration and compliance

•Demonstrates a passion for social justice, and is comfortable working in a Catholic faith context

•Exceptional organizational abilities, with close attention to detail and the ability to work independently & creatively

•Strong communication skills and comfort working through conflicts

•Demonstrated proficiency with technology and document management, including Microsoft Word, Excel, Adobe, and electronic database systems

•Strong interpersonal skills and the ability to build collaborative relationships with diverse parties

•Demonstrated success in prioritizing and managing multiple tasks & deadlines concurrently to meet deadlines for completion

•Ability to learn quickly and work effectively with a wide range of constituencies

•Ability to exercise independent judgment and make appropriate recommendations in consideration of accepted practices

•Can provide proof of full COVID-19 vaccination

•Has reliable transportation and:

  • A valid driver’s license
  • Proof of insurance and ownership for personal vehicles used during work duties

To apply

HOW TO APPLY:

Please email your cover letter and resume to hr@proyectopastoral.org . Please include “Contracts Administrator Application” in the subject line.