Executive Associate to the CEO
- Posted
- 16 days ago
- Employment type
- Full-time
- Location
- Los Angeles
- Closing date
About this organization
Launched in 2007, the Partnership for Los Angeles Schools’ mission is to transform schools to revolutionize school systems, empowering all students with a high-quality education. The Partnership is a non-profit, in-district partner to LA Unified, not a charter network. As an independent nonprofit organization, the Partnership serves 13,550 students across 20 LA Unified schools in Boyle Heights, South Los Angeles, and Watts. The Partnership works within the LA Unified School District context, which includes honoring all collective bargaining agreements for its teachers and school staff. To learn more about the Partnership, our mission, and how we approach our goals, please visit our website.
About this job
The Partnership is seeking a dynamic, adaptable, and professional individual as the Executive Associate to the Chief Executive Officer (CEO). The CEO serves as the organization’s lead strategist, fundraiser, advocate, and operator, and the Executive Associate will provide a high level of support to ensure that the key needs of the organization and its 20 LAUSD schools are fulfilled. The Executive Associate will provide scheduling and coordination support, specifically in regards to calendars and relationships with Executive Team members, Board members, donors and funders, LAUSD leaders and personnel, and community partners. The Executive Associate plays an administrative role in internal and external communications, preparation for key events and meetings, rotating special projects, and coordinating with the Partnership’s Board of Directors. The Executive Associate is an effective thought partner to the CEO, providing essential perspective, feedback, and connection. In addition, with a planned transition in the CEO role in January 2024, the Executive Associate will provide stability and support to the office of the CEO and its diverse stakeholders. This is a full-time, year-round position.
The Partnership is committed to continuously building an anti-racist culture that promotes diversity, equity, inclusion, and belonging in classrooms and in our home office. The Executive Associate to the CEO will be someone who is committed to implementing these values in creative ways when executing day-to-day tasks and responsibilities.
Roles & responsibilities
Administration & Scheduling (30%)
Manage calendar and scheduling for the CEO and occasionally the Chief of Staff
Coordinate in-person and Zoom meetings, phone calls, conferences, and travel, as needed
Organize Executive Team meetings and retreats, including scheduling, meal coordination, and material preparation
Identify opportunities to streamline processes, improve efficiency, and enhance the CEO’s productivity
Assist with administrative tasks to maximize the CEO’s time, including tracking mileage, reporting expenses, and updating contact information
Organize and maintain files, documents, and records to facilitate easy access and retrieval
Board of Directors Support (30%)
Support the CEO in crafting overall Board strategy and yearly calendars
Coordinate with Executive Team members to strategically engage the Partnership’s Board of Directors
Plan, organize, coordinate, and attend quarterly Board meetings
Support and monitor all Board committees, including regular meetings and reporting
Develop, maintain, and refine systems for Board management, coordination, and meetings
Manage Board communication, including emails, agendas, and supplementary materials
Communications & Fundraising (20%)
Serve as a primary point of contact for internal and external stakeholders including school sites, LAUSD, foundations, and civic and community leaders
Draft emails, documents, and correspondence on behalf of the CEO, ensuring clear and effective communication
Assist CEO in preparation for key events and meetings (including funder school visits, meetings with LAUSD leadership, and partner organizations)
Assist in planning of donor and other major events, as well as school-facing events
Special Projects & Home Office Coordination (20%)
Coordinate Executive Team engagement with network schools, including Back-to-School welcomes and graduations
Oversee and support special projects driven by the office of CEO, including the Chief of Staff
Coordinate logistics of staff meetings and celebrations as a representative of the CEO
Support other home office culture work, as necessary
Qualifications
2-4 years of professional experience, with at least 1 full year of experience of managing complex schedules
Bachelor’s degree is preferred
Previous project management experience with a demonstrated ability to successfully manage multiple projects and priorities simultaneously
Previous experience supporting or liaising with a Board of Directors is strongly preferred
Ability to effectively communicate with diverse audiences including executives, funders, Board members, LAUSD leadership and personnel, principals, teachers, and community partners
Ability to cultivate relationships with diverse stakeholders, and include their perspectives in ongoing projects
Ability to adapt and work through various complex situations
Ability to work independently and with limited direction
Ability to handle sensitive and confidential information with discretion and professionalism
Outstanding organizational skills
Great attention to detail
Strong verbal and written communication skills
Strong computer and technology skills, including a proficiency in Microsoft Suite
The ability to travel to the Partnership home office and school sites
Working understanding of K-12 public education sector, preferred
A deep belief in the power of our communities, as well as the Partnership’s mission, approach, and core values
A commitment to fostering a diverse, equitable, and inclusive work environment for all team members
To apply
Please prepare your resume and a cover letter tailored to this position. You will submit your documents using our online application system here: https://bit.ly/exec-assoc-to-ceo
Research shows that women and individuals from systemically marginalized communities are less likely to apply to jobs unless they meet all of the qualifications. While this job description outlines the major responsibilities and requirements to be successful in this role, the Partnership is committed to considering all applicants who are passionate about our mission and can see themselves excelling in this role – including those with diverse and non-traditional work experience.
For technical assistance, assistance for applying with a disability, or questions, please email Lesley Moreno, Search & Talent Consultant, at lesley.moreno@partnershipla.org.