Executive Associate to the CEO

The Partnership is seeking a dynamic, adaptable, and professional individual as the Executive Associate to the Chief Executive Officer (CEO). The CEO serves as the organization’s lead strategist, fundraiser, advocate, and operator, and the Executive Associate will provide a high level of support to ensure that the key needs of the organization and its 20 LAUSD schools are fulfilled. The Executive Associate will provide scheduling and coordination support, specifically in regards to calendars and relationships with Executive Team members, Board members, donors and funders, LAUSD leaders and personnel, and community partners. The Executive Associate plays an administrative role in internal and external communications, preparation for key events and meetings, rotating special projects, and coordinating with the Partnership’s Board of Directors. The Executive Associate is an effective thought partner to the CEO, providing essential perspective, feedback, and connection. In addition, with a planned transition in the CEO role in January 2024, the Executive Associate will provide stability and support to the office of the CEO and its diverse stakeholders. This is a full-time, year-round position.

The Partnership is committed to continuously building an anti-racist culture that promotes diversity, equity, inclusion, and belonging in classrooms and in our home office. The Executive Associate to the CEO will be someone who is committed to implementing these values in creative ways when executing day-to-day tasks and responsibilities.

Administration & Scheduling (30%)

Manage calendar and scheduling for the CEO and occasionally the Chief of Staff

Coordinate in-person and Zoom meetings, phone calls, conferences, and travel, as needed

Organize Executive Team meetings and retreats, including scheduling, meal coordination, and material preparation

Identify opportunities to streamline processes, improve efficiency, and enhance the CEO’s productivity

Assist with administrative tasks to maximize the CEO’s time, including tracking mileage, reporting expenses, and updating contact information

Organize and maintain files, documents, and records to facilitate easy access and retrieval

Board of Directors Support (30%)

Support the CEO in crafting overall Board strategy and yearly calendars

Coordinate with Executive Team members to strategically engage the Partnership’s Board of Directors

Plan, organize, coordinate, and attend quarterly Board meetings

Support and monitor all Board committees, including regular meetings and reporting

Develop, maintain, and refine systems for Board management, coordination, and meetings

Manage Board communication, including emails, agendas, and supplementary materials

Communications & Fundraising (20%)

Serve as a primary point of contact for internal and external stakeholders including school sites, LAUSD, foundations, and civic and community leaders

Draft emails, documents, and correspondence on behalf of the CEO, ensuring clear and effective communication

Assist CEO in preparation for key events and meetings (including funder school visits, meetings with LAUSD leadership, and partner organizations)

Assist in planning of donor and other major events, as well as school-facing events

Special Projects & Home Office Coordination (20%)

Coordinate Executive Team engagement with network schools, including Back-to-School welcomes and graduations

Oversee and support special projects driven by the office of CEO, including the Chief of Staff

Coordinate logistics of staff meetings and celebrations as a representative of the CEO

Support other home office culture work, as necessary

2-4 years of professional experience, with at least 1 full year of experience of managing complex schedules

Bachelor’s degree is preferred

Previous project management experience with a demonstrated ability to successfully manage multiple projects and priorities simultaneously

Previous experience supporting or liaising with a Board of Directors is strongly preferred

Ability to effectively communicate with diverse audiences including executives, funders, Board members, LAUSD leadership and personnel, principals, teachers, and community partners

Ability to cultivate relationships with diverse stakeholders, and include their perspectives in ongoing projects

Ability to adapt and work through various complex situations

Ability to work independently and with limited direction

Ability to handle sensitive and confidential information with discretion and professionalism

Outstanding organizational skills

Great attention to detail

Strong verbal and written communication skills

Strong computer and technology skills, including a proficiency in Microsoft Suite

The ability to travel to the Partnership home office and school sites

Working understanding of K-12 public education sector, preferred

A deep belief in the power of our communities, as well as the Partnership’s mission, approach, and core values

A commitment to fostering a diverse, equitable, and inclusive work environment for all team members