Director of Operations & Administration

As a small and highly impactful organization, Parenting for Liberation needs a strategic and hands-on leader who thrives in operations, logistics, and organizational development. The Director of Operations & Administration will bring order to fast-paced, vibrant creativity and vision, by supporting leadership in managing relationships and workflows, and ensuring our team operates efficiently through the refining, building and maintenance of appropriate systems.

This position requires someone who loves details, systems, and collaboration—a leader who is both visionary and deeply grounded in implementation. They will provide key support to the Executive Director and Director of Programming and help to ensure sustainable workflows, structured planning, and aligned priorities. If you are a highly organized, operations-driven leader who can manage people, budgets, and workflows while keeping an eye on overall organizational objectives and sustainability, with grace, humor, and humility, this is the role for you!

Administration & Operations (65%)

• Manage incoming communications and requests through the lens of prioritizing support to Black parents and community members in receiving much-needed information and resources.
• Provide key support to the Executive Director: Maintain the Executive Director’s calendar (with mindfulness of the organization’s overall calendar), protecting her time and boundaries; prepare E.D. for upcoming meetings and events and manage relevant follow-ups; manage E.D. travel, and manage logistical arrangements for virtual and in-person meetings, and occasional events and retreats
• Build upon P4L’s existing processes and protocols by refining and/or implementing efficient systems and workflows that enhance productivity, streamline operations, improve organizational effectiveness and foster greater balance in staff workdays.
• Skilled at reading individual and situational dynamics, and actively conducting appropriate relational follow-up as needed to help strengthen Parenting for Liberation’s supportive, collaborative, and inclusive work culture and broader partnerships.
• Ensure P4L operates smoothly by managing day-to-day administrative functions and developing a comprehensive "How-To" manual to document key processes for long-term organizational and operational sustainability.
• Coordinate and work closely with the Executive Director to ensure compliance with our fiscal sponsor in overseeing budgets, consultant contracts, financial tracking, HR tasks, onboarding, and benefits administration.
• Manage operational and administrative staff, periodic interns, and consultants/contractors to ensure alignment with organizational goals and efficient workflow.

Fundraising & Development Support (25%)

• Support fundraising efforts by developing and managing a system to track grant timelines, agreements, and deliverables in collaboration with the Executive Director and Director of Programming. Provide some assistance with email campaigns and sponsorship letters to businesses and foundations.
• Work with the Executive Director to develop relationships with funders, supporters, and community partners.
• Assist with fundraising efforts, including donor cultivation and sponsorship outreach.
• Manage Advisory Board recruitment, onboarding, and restructuring.
• Managing Advisory Board meetings, including scheduling, agenda-setting, follow-up, and tracking action items to ensure members are engaged and contributing to fundraising and organizational goals

Program and Grants Management Support (10%)

• Annual signature event(s) – provide coordination support for the execution of
• P4L’s annual signature event(s) (to be primarily spearheaded by a contracted event production team)
• In collaboration with the programming leads, support grant reporting and tracking, including coordination of reporting calendar, and funder communications, as needed.

Please note that some aspects of these components/percentages may shift overtime as systems become developed and refined. Director will collaborate with the Executive Director to adjust components as necessary.

A Strategic & Operational Leader with Startup Energy

• You understand how nonprofit infrastructure, administration, and logistics come together to support mission-driven work. You are equipped to assess needs and design systems to address those needs in order to concretize processes and impact.

A Skilled, Dedicated Administrative Systems Creator and Manager

• You excel at managing the flow of administrative systems, and ensuring the team’s adoption and utilization of established systems.

A Passionate Advocate

• You believe deeply in Black liberation and want to support Black families in thriving with joy and power.

Strong Fundraiser & Communicator

• You are comfortable supporting donor engagement, fundraising initiatives, and financial strategy through management of tracking systems and communications.

A Team Player & Relationship Builder

• You thrive in a collaborative leadership environment and are skilled at cultivating positive professional and community relationships, and aim to do so with grace and humor.
• 5-7 years of experience in nonprofit administration, operations, fundraising & development, or a related field.

Additional Qualifications

• Strong project management skills, with the ability to juggle multiple priorities.
• Budget management experience and understanding of nonprofit finance.
• Some experience in fundraising, donor relations, or development.
• Ability to think big-picture while also managing the small details.
• A deep commitment to Parenting for Liberation’s mission and values.
• Ability to travel locally (regularly) and nationally (minimally) for work; A valid California driver’s license and vehicle insurance.