Comliance Assistant

Position Summary:

Reporting to the Compliance Officer & General Counsel, the Compliance Assistant position contributes to the organization’s success by ensuring that the organization is in compliance with all contractual obligations. The position is responsible for organizing and maintaining all contract files, maintaining and updating internal contract tracking tools, managing all contract reporting deadlines, drafting contract summary sheets, drafting minor agency agreements, assisting with internal and external audits, and implementing records retention policies and practices.

Essential Responsibilities:

Organize Compliance department’s contracts and related records, assist with monitoring compliance with all contract reporting requirements.

Maintain and update contract tracking systems and contract database in Sage.

Prepare summaries of contractual agreements.

Assist with the coordination of audits or monitoring reviews by funders.

Assist with responding to requests from external auditors and program monitors.

Assist with conducting internal and external site reviews and audits to monitor compliance with organizational policies and procedures and contractual obligations.

Monitor electronic and physical record retention processes including file organization and cataloging.

Manage compliance calendar, assist with scheduling site visits, internal and external auditing deadlines, and compliance training.

Demonstrate excellent analytical skills characterized by identifying, assimilating and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action.

Demonstrate excellent communication and presentation skills (verbal and written) characterized by actively listening and ensuring respectful two-way communication.

Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.

Demonstrate strong time management skills and a high level of attention to detail.

Demonstrate a high level of accountability, responsibility and dependability.

Demonstrate teamwork through cooperation and collaboration with others.

Demonstrate a positive attitude, self-discipline and self-awareness.

Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.

Ability to accept, direct and perform responsibilities and assigned tasks as a team member in support of the overall project.

Ability to explain policies, procedures and directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.

Ability to structure tasks, establish priorities and set goals.

Ability to effectively perform the physical requirements of the job, as well as train others in the same.

Ability to effectively provide presentations, work demonstrations and instruction to others to promote and establish of culture of safety.

Ability to balance competing priorities and multiple stakeholders.

Ability to work independently.

Intermediate level of computer skills (Microsoft Office environment including Excel, Word, and PowerPoint), software knowledge and Internet research ability.

High level of interpersonal skills, integrity and the ability to keep information confidential.

Uses good judgment; evaluates alternatives in the achievement of quality outcomes.

Results-/Solution-oriented; flexible.

Passion for the Corps and ability to articulate its mission.