HR Manager

The Library Foundation of Los Angeles provides critical support to the Los Angeles Public Library resulting in free programs, resources, and services available to the thousands of adults, children and youth in Los Angeles. We accomplish this mission through fundraising, advocacy and producing innovative programs that strengthen the Library and promote greater awareness of its valuable resources.

We recognize that libraries are bigger than buildings and more than books, and we are eager to build on our past success by continuing to identify opportunities to help the LAPL thrive as a responsive, resilient, and dynamic institution that meets the evolving needs and improves the lives of Angelenos all across the city. In our work we reinforce our core values, including empathy, curiosity, accountability, adaptability, high achievement, learning, and collaboration, and we prioritize upholding justice and equity in the workplace. In addition to fostering an active DEIJA (Diversity, Equity, Inclusion, Justice, and Accessibility) committee, we are dedicated to providing professional development, centering team building, and mirroring the welcoming and inclusive environment of public libraries. We love ideas, learning, and making an impact–and are looking to recruit colleagues who share these passions.

The LFLA team is currently around 35 employees, working both in-person and hybrid.

Position: HR Manager

Salary: $95K-$105K

FSLA Status: Exempt

Hours: Full-time, hybrid with at least three days per week in the Downtown LA office

Reports to: CFO

Benefits: Excellent benefits including paid medical, dental, vision, 401(k) match, 13 paid holidays, generous vacation and sick leave policies

Position Description:

The Library Foundation (LFLA) seeks a highly organized, skilled, and compassionate individual for our HR Manager position. Reporting to the CFO, the HR Manager will oversee the Human Resources function within the organization, including but not limited to: hiring and onboarding, performance management, payroll and benefits administration (with support from a part-time payroll and benefits administrator), employee relations, DEIJA (Diversity, Equity, Inclusion, Justice, and Accessibility), and training and development. This individual should be available to work from the downtown LA office at least three days per week.

The ideal candidate is an experienced HR generalist with a demonstrated commitment to Diversity, Equity, and Inclusion, excellent attention to detail, strong written and verbal communication skills, and the ability to work with a high degree of autonomy. In this position, you will lend your HR expertise to keep the trains running within an established non-profit institution and play an integral role in ensuring that LFLA is a welcoming, productive, and inclusive place to work!

Diversity, Equity, Inclusion, Justice, and Accessibility (DEIJA):

- Help LFLA to attract, retain, and develop talent through DEIJA-informed practices

- Play a central role in the DEIJA committee, expanding reach and membership to become a key group in the organization

- Promote DEIJA efforts by developing and implementing initiatives, programs, and trainings

- Own and execute the strategy for gathering multi-channel employee feedback, analyzing and translating results into actionable insights

Performance Management:

- Manage institution-wide performance reviews, staff evaluations, and feedback

- Partner with leadership to revamp the performance review process, including identifying and implementing a new review template

Employee Relations:

- Work closely with management and employees to improve work relationships, build morale, increase productivity and retention

- Manage grievances, investigations, disciplinary action, and terminations through positive and professional mediation that complies with labor laws

- Ensure a high level of confidentiality relating to all HR matters

Recruiting/Hiring/Onboarding:

- Work with hiring managers to guide the recruitment and hiring process

- Manage the Applicant Tracking System (Paylocity), applicant screening, candidate communication, interview scheduling, reference checks, and offers

- Refine onboarding process and develop training schedule for new hires

- Ensure and expand equitable hiring practices

Training/Development:

- Work closely with staff and supervisors to provide training as needed

- Identify and promote professional development opportunities for staff

- Facilitate all mandated employee trainings and certifications

Payroll/Benefits:

- While the Payroll and Benefits Administrator takes on most of the following duties, the HR Manager may oversee and assist as needed:

- Manage LFLA benefits offerings, contracts, and vendor relationships

- Administer payroll, vacation, sick leave, fringe benefits (i.e., medical, dental, vision, short- term disability, life insurance, AD&D, EAP, flexible spending, B-metro-tap cards, worker’s compensation, etc.) and leave of absence programs

- Manage the related insurance audits and renewals (i.e., worker’s compensation, commercial auto (truck), D & O, special events, business owners, etc.)

Compliance/HR Administration:

- Oversee/assist the Payroll and Benefits Administrator in establishing and maintaining employment policies and practices that comply with federal and state regulations for occupational health and safety

- Remain up-to-date on legal requirements and government reporting regulations affecting human resources functions to ensure policies, procedures, and reporting are in compliance

- At least five years of HR and Employee Relations experience

- Experience implementing Diversity, Equity, and Inclusion practices and programs

- Experience in nonprofit environment strongly preferred

- Working knowledge of Federal and California employment law

- Excellent verbal, written, and interpersonal communication skills

- Proactive and independent with the ability to take initiative

- Driven, results-oriented, able to manage multiple projects simultaneously

- Highly organized and efficient

- Strong technology skills: Microsoft Outlook/Office Suite, HRIS Software (Paylocity or similar), Applicant Tracking Systems, etc.

COVID-19 Workplace Safety Requirements:

- LFLA requires all employees to receive COVID-19 vaccinations as determined unless a reasonable accommodation is approved

- This position requires on-site work at least three days per week. Occasional requirements include interacting with employees, donors, vendors, and others who may or may not be vaccinated or recently tested. You may be required to wear personal protection equipment (PPE) required by the LA County Department of Public Health protocols and the LFLA.