Workshop Coordinator

Jericho Road Pasadena (JRP) provides professional expertise to local nonprofits to strengthen their community impact. We connect skilled volunteers, board members, and trainers with community-based nonprofits so they can operate more effectively and focus on delivering critical services.

Jericho Road Pasadena is an equal opportunity employer and encourages People of Color, people with disabilities, and LGBTQ+ individuals to apply.

NOTE: Studies show that women, nonbinary people, and People of Color are less likely to apply unless they meet every listed qualification. We are most interested in finding the right person for the role. We strongly encourage you to apply even if you do not meet every qualification described.

The Workshop Coordinator is responsible for end-to-end coordination and marketing of Jericho Road Pasadena’s nonprofit workshops and trainings. This role owns logistics, day-of execution, participant experience, and workshop marketing.

The Workshop Coordinator serves as JRP’s on-site representative at all workshops and trainings and is empowered to make independent decisions to ensure events run smoothly. This role includes making brief welcome remarks and introducing speakers, but does not include facilitating or leading workshops.

This position is grant-funded through January 2028. For the right candidate, there is strong opportunity to help grow the workshop and training program and potentially extend or expand the role over time.

Workshop Coordination and Operations

• Coordinate nonprofit workshops/trainings end-to-end, including schedules/logistics with speakers, venues, volunteers; room setup, check-in, food/beverages, and day-of execution.

• Serve as JRP's on-site rep at all events: oversee operations, support participants, deliver brief welcomes, and introduce speakers.

Marketing and Communications

• Handle basic workshop promotion: create simple social/newsletter content, manage listings/registrations, and keep online info current.

• Manage participant communications: send confirmations, reminders, thank-yous, and certificates.

Systems Administration and Growth

• Track data in Salesforce, reconcile invoices/expenses, print materials, and organize records.

• Research topics/speakers, support outreach/partners, and identify process improvements.

About You

• You are highly organized and comfortable owning logistics end to end

• You enjoy being the person who makes events run smoothly

• You are confident representing an organization in person and by email

• You are comfortable making brief announcements and introducing speakers to groups of participants

• You are interested in growing a program, not just maintaining it

Qualifications

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Comfortable working independently and making decisions without close supervision

• Comfortable creating basic promotional content (e.g., social posts, emails)

• Able to manage multiple priorities in a fast-paced environment

• Professional, reliable, and confident representing the organization

• Proficient with Microsoft Word and Excel

• Comfortable learning new systems and tools

Preferred but not required.

• Experience with Salesforce, Constant Contact, Canva, and event platforms

• Experience coordinating events, trainings, or programs

• Basic marketing or content creation experience (e.g., social media, newsletters)

• Familiarity with nonprofit or community-based work

• Bilingual or multilingual