Event Production Assistant

7 days ago
Employment type
Los Angeles
Closing date

About this organization

CicLAvia is a 501c3 non-profit organization. Over the past 12 years, CicLAvia has produced 41 public, car-free street events attended by more than 1.8 million people who have explored more than 256 miles of urban streets in Los Angeles County. CicLAvia inspires people to see and experience Los Angeles and their fellow Angelenos in new ways. This builds familiarity, enthusiasm and community that can be leveraged to help guide the future of Los Angeles. For more information, please visit

About this job

CicLAvia is seeking a Full-Time Event Production Assistant to join our team. This position will work with the team year-round to execute all aspects of CicLAvia’s events.

CicLAvia is a 501(c)(3) non-profit that catalyzes vibrant public spaces, active transportation, and good health through car-free streets. CicLAvia engages with people to transform our relationship with our communities and with each other.

Are you someone with event production experience who is organized, outgoing, motivated and has a desire to learn? The ideal candidate has a passion for CicLAvia’s mission and is a self-starter, comfortable working in a fast-paced, and dynamic office environment. They are comfortable wearing many different hats and are extremely detail-oriented with strong communications skills, both verbal and written.

The Event Production Assistant works closely with the production team to assist in all aspects of executing CicLAvia Events. This role is a great opportunity for candidates with backgrounds/interest in urban planning, community organizing, and event production. CicLAvia is committed to supporting our staff in their personal and professional growth.

This is a full-time position with benefits:

-Salary range $45,000-$48,000

-Medical insurance - CicLAvia covers 100% of employee costs (Begins 60 days after your start date)

-Generous Paid Time off

-8 paid Federal holidays

-6 paid days of sick time per calendar year (accrues monthly)

-The CicLAvia team takes an end of year holiday between Christmas and New Year’s as quiet time (essential work only)

-Two Weeks Paid Vacation (accrued monthly, can start using 90 days after start date)

-Public transportation stipend $50 per month for those who utilize public transport

-Monthly phone stipend (80% of your bill up to $80 per month)

-Hybrid Flexible work schedule

-On-going opportunities for professional development

Roles & responsibilities

The Event Production Assistant reports to the Chief Program Officer, and is a key member of our team who assists in all components of CicLAvia’s event logistics (including some evening and weekends when necessary),

-Working with the Production Manager to assist with stakeholder engagement i.e. door to door neighborhood canvassing, tabling at community events, presenting at community meetings, and phone calls and emails with stakeholders, businesses and community

-Assisting the Event Producer and Production Manager with event packing, unloading and reloading, and the organization and inventory of all event materials including signage, merchandise, collateral and other supplies

-Running errands including drop-offs and pick-ups of event related materials

-Providing administrative support to the Chief Program Officer and Production Manager as it relates to tracking and developing event related documents and correspondence

-Office related duties, including answering the phones, returning phone calls, and mailing packages

-Assisting with input in Airtable databases for route stakeholders, businesses and vendors

-Day of event support, including overseeing event set up, breakdown, staff and other logistics


-Commitment to the mission and work of CicLAvia

-Strong desire to work as part of a fun, creative and entrepreneurial team in a fast-paced, and dynamic environment

-1-2 years of experience working in event production

-1-2 years of experience working in an office environment

-Must be comfortable driving a 9’ Cargo Van

-Expertise in Microsoft Office (Word, Excel, Power Point), and proficiency with Mac computers

-Knowledge of Airtable, Canva and Adobe Creative Suite (Photoshop, InDesign, Illustrator) a plus!

-Works well with a team

-Planning and prioritization skills

-Strong organizational skills

-Strong written and verbal communication

-High energy, self-managing, and self-starter personality

-Adept at managing multiple tasks

-Spanish language fluency desirable

-Valid California driver’s license and access to a vehicle for running errands, helping transport event supplies etc.

-Proof of Covid19 vaccination

To apply

To Apply: Please fill out this google survey:

For questions, please email No phone calls please. Application deadline is Monday, December 12th. Position is scheduled to begin in January 2023.


CicLAvia is committed to cultivating a team that reflects the rich diversity of Los Angeles. We do not discriminate on the basis of race, color, national origin, religion, age, sexual orientation, gender identity, marital or domestic partner status, veteran status, medical condition, mental or physical disability which would not prevent the performance of essential job duties without reasonable accommodation.

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