Community Initiatives Manager

Arts & Healing Initiative (AHI) transforms lives through the innate power of the arts, guided by mental health practices, to foster healing, connection, and resilience for all.

Through community service, free program offerings, virtual trainings, and curriculum manuals, we empower the public to apply mental health-guided arts practices sustainably in their own lives and communities.

Founded in 2004, we are a non-profit 501(c)(3) organization. Our co-creative organization fosters healing in community in an environment of kindness, compassion, and humility regardless of race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding [or chestfeeding], or related medical conditions), gender, gender identity, gender expression, reproductive health decision making, age (40 years and over), sexual orientation, veteran or military status, domestic violence victim status, political affiliation, and any other characteristic protected by state or federal anti-discrimination law covering employment (California Civil Rights Department, 2024).

Position Description

The primary job of the Community Initiatives Manager (CIM) is to grow and manage our online and in-person programming related to external contract requests. The CIM will be responsible for promotion and all communication with partner organizations/instructors/participants, scheduling, planning, coordination, implementation, follow-up, administration, and outcome reporting. This role will also involve assisting instructors with online hosting. Additionally, the CIM will be responsible for seeking new opportunities for contract program delivery, developing new partnerships, and maintaining ongoing partnerships.

Examples of our external programming include customized trainings, workshops, and presentations for entities as diverse as the Boys and Girls Clubs, Los Angeles County Department of Mental Health, Los Angeles County Museum of Art, Monterey County Office of Education, American Art Therapy Association, and various programs at UCLA and USC.

Position Type

Full-time (40 hours per week) Exempt Annual Salary: $68,640

Reports to

Founder & Director

Position Hours & Location

This position is 100% remote; however, on-site work within Los Angeles County occurs between 3 to 5 times a quarter and includes site visits, networking events, oversight or management of in-person programs, and occasional in-person meetings with staff members, faculty, or community partners. Work hours are flexible and allow for self-management of time; although, agreed-upon daily, core weekday hours will be established to facilitate staff communication. Some weekend hours are expected as some external sessions may occur during the weekend. Location in the greater Los Angeles area is required due to the occasional in-person events.

External Program Management (70% of Position)

• Promote AHI offerings among existing and prospective community partners

• Facilitate scheduling of programs between instructors, contracting entities, and AHI

• Create, track, and manage all administrative aspects of external program logistics with instructors and contracting entities from beginning to end, including but not limited to needs assessment, programming content, budget determination/negotiations, instructor scouting/recruitment/onboarding, scheduling, memorandums of understanding, session planning and descriptions, outreach materials, handouts, travel coordination (if in person), program implementation, and evaluation

• Conduct practice sessions for online programs as needed and offer Zoom tech support for instructors before and during online programs

• Coordinate invoicing and tracking of payment upon completion of contract work

• Manage digital assets per program as needed: rosters, sign-in sheets, evaluation forms, handouts, presentation decks, scripts/outlines, etc.

• Analyze and streamline the management process based on instructor, participant, and staff feedback

• Update AHI team with new contracts and program development milestones

• Create and update policies and procedures for external programs, as needed

Fundraising (10% of Position)

•Manage and track online donations and send donation receipts for donations received by check

• Manage annual fundraising campaign

Grants Management (10% of Position)

• Manage Organizational Grant Program application (every two years) and annual reporting through Los Angeles County Department of Arts and Culture

• Craft, manage, and submit select grant applications as needed

Networking & Partnership (10% of Position)

• Engage in ongoing networking with local, national, and international organizations in different domains: arts, education, mental health, health care, social services, and more

• Maintain existing organizational partnerships

• Work with the AHI team for strategic outreach and program promotion.

• Represent AHI as an organization at events sponsored by existing or potential partner organizations. This may occasionally necessitate making presentations on behalf of our organization

Other Responsibilities

* Conduct other duties as assigned by the Executive Director or Operations & Communications Director*

*As a small non-profit organization, each staff member may be asked periodically to assume responsibility for tasks not in their job description.

• Located in the Greater Los Angeles area

• Minimum bachelor’s degree or equivalent experience in a field related to the position (e.g., arts administration)

• Minimum 3-5 years employment in a nonprofit or related field

• Strong project/program management skills

• Demonstrated experience in administration, customer service, and/or organizational effectiveness

• Exceptionally strong multitasking abilities, organizational skills, and time management skills

• Exceptionally strong written and verbal communication skills. These skills are crucial for all duties and responsibilities related to this position, as they involve educating community members and prospective instructors about the work we do Every member of our team is required to demonstrate a communication style reflective of our social emotional arts teaching practices and academic collaboration

• Exceptional interpersonal skills with an ability to develop strong relationships across a diverse spectrum of community partners, instructors, and participants

• Proficiency in Box, G Suite, Microsoft Office, Canva, and Zoom highly preferred

• Detail-oriented self-starter, with demonstrated success in meeting deadlines

• Collaborative, results-oriented, positive, energetic, and proactive team player

• Experience in networking is a plus

• Fluency in Spanish is a plus

• Three strong references