Academy of Motion Picture Arts & Sciences,

Senior Coordinator, Education Initiatives

Posted
1 month ago
Employment type
Full-Time
Location
Los Angeles
Closing date

About this organization

With a membership of over 10,500 global film industry artists and leaders, an acclaimed film museum and collection, and world-renowned awards for cinematic achievements, the Academy of Motion Picture Arts and Sciences is the home of an expertise and reach that is unparalleled.

The Academy:

- Recognizes and celebrates all aspects of the film industry and the diverse, talented people who make movies.

- Inspires young artists and creates opportunities for underrepresented communities to engage with the film world.

- Preserves our film history and curates vital and thoughtful programs and initiatives about cinema’s past, present, and future.

- Connects global audiences through their shared love of cinema.

About this job

About Academy Education Department:

The Education Initiatives office is a fast-paced programming department that is responsible for education outreach programs. In addition, the department is also responsible for the summer Academy Gold Rising Internship program and the Visiting Artists Series which are a key part of the Academy’s ongoing cultural equity and inclusion initiative that works to break down barriers and expand opportunities for young people who traditionally have not had access to entertainment industry career paths.

Job Summary:

The Academy Education Department is seeking a highly dedicated and dependable individual to serve as Senior Coordinator of Education Initiatives. This position reports to the Senior Director, Education Initiatives. While the duties of this position include basic administrative support, the successful candidate will also demonstrate advanced organizational, project management, and interpersonal skills, as well as a strong work ethic and sense of individual responsibility. Attention to detail is a must.

This position is represented by the Union

Salary: $23 per hour

Roles & responsibilities

- Provide administrative support to the Education Initiatives and Academy Gold Rising teams including scheduling meetings and Zooms, answering phones, greeting guests, creating meeting agendas, taking meeting notes, replying to general Gold Rising inquiries via phone/mail/email, managing files, and processing invoices and expense reimbursements.

- Coordinate education and Gold Rising programs including inquiries and preparation of event materials.

- Ensure that all databases for the department are properly maintained and up to date.

- Maintain database of external contacts.

- Help coordinate special events and projects as assigned.

- Work closely with Academy Gold Programs (Gold Rising, Nicholl Fellowships, Student Academy Awards, etc.) throughout the year as needed.

- Edit talent bios, proofread documents, obtain talent release forms, and write confirmation letters.

- Assist department with recruitment and sourcing candidates through MyStaffingPro.

- Schedule interviews with internship candidates.

- Update Gold Rising App during the summer.

- Perform other duties as assigned to achieve the goals of the department and the Academy.

Qualifications

- A bachelor’s degree in education, Public Administration, Event Management, or a related field is preferred.

- 2-3 years of professional administrative and project management experience preferred.

- Knowledge of motion picture history is preferred.

- Excellent organizational skills, detail-oriented, with demonstrated proficiency in computer expertise, especially with Microsoft Outlook, Word, Excel, and PowerPoint.

- Experience with organizing Zoom Meetings and Zoom Webinar and basic knowledge of AirTable.

- Basic writing skills.

- Outstanding communication skills with special attention to detail and accuracy.

- Excellent interpersonal skills essential, with the aptitude to handle a variety of people, personalities, and ever-changing schedules and situations with diplomacy, discretion, and poise.

- Must be detail-oriented and able to work on multiple projects in a fast-paced, high-pressure environment.

- Flexibility, with the capacity to multi-task, meet deadlines, follow instruction, handle change, and maintain a cool head and pleasant demeanor in stressful circumstances.

- Some night and weekend work may be required and may be assigned on short notice.

Benefits:

- Comprehensive medical, dental, and vision.

- PTO and sick time

- 401(k) retirement plan

Why Work at The Academy:

- Career Advancement: Enjoy clear pathways for promotion within the Academy.

- Impactful Programs: Play a crucial role in coordinating the Academy Gold Rising Internship and Visiting Artists Series, promoting cultural equity and inclusion.

- Engage with Talent: Create development opportunities for underrepresented youth.

- Innovative Projects: Contribute to unique educational outreach programs and special events that inspire future industry leaders.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

To apply

Please apply directly on our website. Link provided.

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