Team Prime Time,

Director of Operations

Posted
21 days ago
Employment type
Full Time
Location
Los Angeles
Closing date

About this organization

Founded in 2001, Team Prime Time’s mission is to provide intervention programs for at-risk youth that combine academics, athletics, leadership training, and the arts in order to prepare them for the future and allow them to reach their full potential. Our vision is that all youth experience life-changing activities after school that develop confidence, inspiration, purpose and direction. Our model provides learning across three disciplines: 1) academic support, 2) athletics, and 3) enrichment. We customize our programs to meet the unique needs and diverse interests of underserved middle schools, their students and community. We are in several LA Unified Schools.

About this job

A Director of Operations is a person who is a mission-focused, seasoned, strategic, and process-minded leader with experience developing a performance culture among a group of diverse, talented individuals. Reporting to the ED, the Director of Operations must be a leader who is able to help others deliver measurable, cost- effective results that make the vision a reality. Importantly, while it is essential that the Director of Operations brings efficient and effective systems to increase the productivity of the organization, is it also critical that the team retain the creative spark that drives the programmatic success.

Roles & responsibilities

The person will have the following responsibilities:

1. Strategy and Leadership:

a. Serve as the internal leader of the organization

i. Provide for all staff a strong day-to-day leadership presence

ii. Support an open-door policy among all staff

iii. Ensure that all programmatic partners renew their contracts

b. Oversee LAUSD compliance/grant manager responsibilities

c. Assist team to develop a 12-month calendar of events at the start of each fiscal cycle

and project plan for the events in advance

2. Finance:

a. Coordinate the annual operations plan and budget allocation to the programs and overhead

b. Approve reimbursements tied to the specific budgets

c. Oversee office manager’s online purchases and bookkeeping credit card statement reviews

d. Review monthly reconciliations with Bookkeeper and prepare reports

e. Annual Audit

3. HR:

a. Oversee payroll Process

b. Lead performance management

i. Ensure each team member understands and is committed to their role and responsibilities

ii. Set up system for individual annual goal setting and performance management

iii. Implement a Balanced Scorecard metric throughout the organization, or the like

iv. Review and update the system to evaluate the skill, experience and professional development needs of all staff

v. Develop organizational-wide desired outcomes; Measure and evaluate progress against goals for the organization. Increase key impact measurements

vi. Conduct site visits

vii. Develop and ensure quality delivery of curriculum, tools, and training for professional development.

viii. Instill a sense of accountability among team members by modeling tight oversight of individual and organization performance standards

c. Engage in recruiting, hiring, and training; lead orientation and onboarding of new staff members, including understanding the organizational frame

d. Analyze and optimize the use of current technology to support the growth of specific programs and the organization overall

e. Develop system for keeping office and equipment organized

Qualifications

The successful candidate will most likely have had management experience with a non-profit organization, ideally doing work in public education. As noted, this is an organization driven by the values of its people, so experience in managing a “values-driven” organization will be highly prized, as will the following competencies:

• Results-proven track record of exceeding goals and a bottom-line orientation

• Evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment

• High level of business acumen including successful P&L management; the ability to balance the delivery of programs against the realities of a budget

• Problem solving capabilities, project management, and creative resourcefulness

• Strategic Vision and Agility-ability to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan

• Capacity Building—ability to effectively build organization and staff capacity, developing a top-notch workforce and the processes that ensure the organization runs smoothly

• Leadership and Organization—exceptional capacity for managing and leading people; ability to connect staff both on an individual level and in large groups; capacity to enforce accountability, develop and empower top-notch leaders from the bottom up, lead from the top down, cultivate entrepreneurship, and learn the strengths and weaknesses of the team so as to put people in a position to succeed

• Action Oriented—enjoys working hard and looks for challenges; able to act and react as necessary, even if limited information is available; not afraid to take charge of a situation; can overcome resistance to leadership and take unpopular stands when necessary

• General Management—thorough understanding of finance, systems, and HR; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, finance, information systems, human resources, and marketing

• Solid educational background—undergraduate degree required; MBA or similar advanced degree highly desired

• Leads by example; works with integrity, credibility and a commitment to the organization’s mission statement and values

• Communicates verbally and in writing professionally, with intent and clarity

To apply

Please send your resume to:

Denise Berger

denisebergeriii@gmail.com