Library Foundation of Los Angeles,

Database and Gift Processing Specialist

1 month ago
Employment type
Los Angeles

The Library Foundation of Los Angeles (LFLA) provides critical support to the Los Angeles Public Library resulting in free programs, resources and services available to the thousands of adults, children and youth in Los Angeles. We accomplish this mission through fundraising, advocacy, and producing innovative programs that strengthen the Library and promote greater awareness of its valuable resources.

Our Core Values include:
Collaboration – Respect and communication build successful teams.
Adaptability – We welcome change.
Empathy – Our work is defined by caring for others.
Partnerships – We do our work by building bridges.
Learning – Learning builds community and enables growth.
Accountability – Each of us is responsible for our individual and team goals.

Position Description
The Database and Gift Processing Specialist serves a key administrative role in the Advancement Services operations of the Library Foundation of Los Angeles. The role manages gift processing and acknowledgement for the LFLA, as well as provides support toward managing the donor database system (Raiser’s Edge NXT) alongside the Advancement Services team. As such, we seek someone who is detail orientated, tech savvy, and possesses strong organizational and communication skills.

Primary Responsibilities
Advancement Services (70%)

  • Manage the Raiser’s Edge database, including but not limited to gift entry, audit/update biographical information and constituent codes, create new appeals, funds, and campaigns, manage event modules, etc.
  • Create and update gift funds, appeal codes, campaigns, event registrations in RE NXT
  • Liaise with Accounting team to ensure smooth crossover of data from RE NXT to Financial Edge NXT; perform bi-monthly accounting reconciliation duties
  • Ensure general maintenance of LFLA memberships/honorary memberships, including acknowledgement letters, membership cards, data reports, and bookplate requests.
  • Provide tax receipts and process credit card gifts
  • Maintain records for pending payment issues, expired cards, unsigned checks, etc.
  • Update and maintain major donor files and Board files with major gift documentation and other correspondence as needed

Fundraising Administrative Support (30%)

  • Staff LFLA events when needed; occasionally help with planning event logistics
  • Provide support to the CEO, SVP, and Board Liaison with tracking Board giving and maintaining Director records
  • Perform additional duties, including working some evenings and weekends, as required

Desired Qualifications

  • At least 1-2 years of work experience in a similar role
  • In-office and in-person work required
  • Blackbaud/Raiser’s Edge experience required
  • Proficient with Microsoft Office Suite or related software
  • Ability to work both independently and collaboratively
  • Excellent time management skills with a proven ability to meet deadlines

COVID-19 Workplace Safety Requirements
LFLA requires all employees to receive COVID-19 vaccinations as determined unless a reasonable accommodation is approved.
This position is currently hybrid with remote and in office activities. Occasional requirements include interacting with employees, donors, vendors and others who may or may not be vaccinated or recently tested. You will be required to wear personal protection equipment (PPE) required by the LA County Department of Public Health protocols and the LFLA.

The Library Foundation of Los Angeles (LFLA) is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. LFLA prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. LFLA conforms to the spirit as well as to the letter of all applicable laws and regulations.

To apply

Please email resume, cover letter, and contact information for two references to