Bridge to Enter Advanced Mathematics (BEAM),

Program Assistant, Los Angeles

Posted
2 months ago
Employment type
Full-Time
Location
Los Angeles

Bridge to Enter Advanced Mathematics (BEAM), a project of the Art of Problem Solving Initiative, Inc., is seeking a Program Assistant to join our Los Angeles staff. You'll be part of a close-knit team helping exceptional young people to achieve their full potential.

The Program Assistant will work closely with our middle and high school aged students, guiding them to external enrichment opportunities and helping them to access resources through and beyond BEAM. Additionally, the Program Assistant will handle logistics that ensure smooth program operation throughout the academic year.

About BEAM
The mission of BEAM is to help students from low-income and historically marginalized communities with talent in math enter a realistic pathway towards becoming scientists, mathematicians, engineers, and programmers. Led by staff with these same technical backgrounds, BEAM believes that pathways to STEM careers are created through access to advanced work that typically lies outside most school curricula. Hence, we work to transition our students to the same enrichment programs as more affluent students typically access.

BEAM's model provides continuous support from middle school through college graduation, including intense academic summer programs for middle school students (after 6th and 7th grade), weekend classes and mentoring, and STEM-focused support to enrolled college students. Our program includes not just access to learning advanced math but also support finding and applying to other opportunities, including college admissions and financial aid. In addition to our academic content, bringing students into an intellectual community is a key part of our mission and all of our work is designed around that goal.

BEAM has grown from a small summer program serving 17 students in the summer of 2011 to a year-round, national program, serving 420+ students in summer 2020 at six program sites and 600+ students in year-round programming in New York City and Los Angeles this school year. In addition, our growing BEAM National program kicks off 2021 with our first ever elementary pilot program, working with schools in California, Michigan, New York, and Tennessee to expand BEAM’s programming and our student’s potential. BEAM's work has been featured in the New York Times and the Atlantic. The Times article, in particular, is a good description of the experience for students. You may also find it helpful to view our most recent annual report.

COVID-19 Note: BEAM programming is currently being offered online and all staff are working remotely, but we expect to be transitioning to in person programs this spring and we will be in person no later than this summer (barring further unforeseen circumstances). This position would be based in our LA office, where we are working on a plan to transition slowly back to in person work and will require staff and students to wear masks and be vaccinated. When our office does reopen for in-person work, it will open with social distancing protocols and a vaccine requirement in place. Proof of vaccination will be required before working in-person at the office or BEAM events/programming.

The Role of the LA Program Assistant
The Program Assistant responsibilities are primarily about building relationships with students, providing students with academic advising, organizing communications to students and families, and aiding with the admissions process and execution of our summer programs. Additionally, the Program Assistant will support BEAM Saturday Programs; BEAM offers life skills and math enrichment classes on Saturdays to students in grades 8 through 12, and the program assistant will support program logistics and communication.

To give you a sense of the program size, BEAM LA currently has 3 cohorts in grades 8 through 10 of about 40 students each, for a total of approximately 120 students. We’ll have another cohort by Fall 2022, and we expect the person in this role to work closely with our 9th and 10th grade cohorts.

This position reports to BEAM’s LA Executive Director.

Key Responsibilities

  • You will be provided with a full list of roles upon starting at the organization, which we expect to include:
    • Lead advising for select high school cohorts
      • Use BEAM’s model to provide individual academic advising to students, including:
      • Making sure that they are academically on track
      • Identifying academic challenges
      • Helping students seek opportunities aligned with their interests
    • Communicate with students regularly about enrichment opportunities both through and external to BEAM
    • Assist students with applications to enrichment opportunities, including:
      • Finding good-fit programs
      • Reviewing application essays
      • Making sure submissions happen on time
    • Maintain accurate records of communications with students and families in Salesforce
  • Co-coordinate summer program admissions
    • Manage admissions communications with students and families
      • Create communications plan, including developing templates used to share information about the program with prospective students and families, and following up regarding completing admissions materials
      • Send out communications to families and students and track responses in Salesforce
      • Provide responses to programmatic/admissions questions from prospective students and families via email, text, and phone
    • Coordinate admissions logistics, such as data entry for part-time office staff
  • Support Saturday programs
    • Work with the BEAM staff who run Saturday to:
      • Ensure accurate attendance is taken and logged into Salesforce
      • Support communications, including messaging students and families about the course offerings each term
      • Support other needs, e.g. ordering supplies for classes
    • Potentially, teaching a “life skills” or STEM enrichment curriculum to 9th, 10th, or 11th graders.
  • In Summer 2022, assist leadership at our Discovery LA program, supporting daily operations by scheduling staff to activities, coordinating meals or field trips, or performing other logistics and paperwork necessary to run the program successfully. We hope that the individual in this position will transition into one of the site leadership roles in coming summers, assuming ownership of one aspect of the programming (such as managing the counselor team, leading communication, or advising instructors).


BEAM staff take on special projects each year to improve the quality of our offerings, so we expect there will be room for you to explore new roles beyond your core function in future years. In addition, while BEAM’s LA and NYC offices do slightly different work due to the needs of the local community, our offices do collaborate often as we work to achieve our mission and you may be working in collaboration with NYC staff members on both your core functions and also on your stretch projects. Above all, your role is to ensure students are able to smoothly engage with our programming and that our programming is highly responsive to their needs.

Qualifications
This is an entry level position, well suited for candidates that enjoy working with students and possess a strong interest in BEAM’s mission.

The ideal candidate would have the ability to quickly build rapport with students and be able to identify tools to help them grow academically. They would be excited about learning and implementing systems that help BEAM operate year-round and in the summer.

We expect applicants will have the following qualifications:

  • Strong basic computer skills, including experience/familiarity with at least some of the following: Windows OS, Microsoft Office, Google Suite, Salesforce, Mailchimp, and/or Slack,
  • Strong communication skills, both written and verbal,
  • A sense of empathy, especially when working with students,
  • An understanding of academic pathways for high school students,
  • Organization skills with strong attention to detail,
  • A highly collaborative spirit,
  • A knack for solving problems,
  • An ability to balance logistical details.

Significant pluses may include:

  • Past work experience with students from the communities we serve,
  • Demonstrated commitment to BEAM’s mission and values,
  • Fluency in any of the languages spoken by families in our community, including Spanish, Tagalog, and Korean,
  • Knowledge and comfort using the following applications:
    • Salesforce or another CRM
    • Excel and/or Google Sheets
    • A graphic design tool, e.g. Canva or the Adobe Creative Suite
  • Experience with STEM education, STEM research, or STEM outreach, or
  • Degree or studies in fields related to BEAM's work in LA, such as education, counseling, social work, etc.

Commitment to Diversity
BEAM believes that our staff, at all levels and across all roles, should represent the backgrounds of the students we serve. We are committed to creating a supportive and inclusive environment. Beyond a commitment to nondiscrimination, we strongly encourage applications from underrepresented and marginalized communities.

Salary, Benefits and Other Details
The expected salary range for this position is $45,000-$54,000. BEAM provides a number of benefits, including health, dental, and vision insurance; 403(b) retirement plan; pre-tax commuter benefits; and educational loan repayment assistance. We provide 12 paid holidays/office closures, 7 dedicated sick days, and an additional 15 days of paid time off. Paid time off will increase by one day for each year worked for your first five years of employment.

In order to support Saturday programming, we expect this role to work a Tuesday through Saturday schedule for about 26 weeks of the academic year and a Monday through Friday schedule all other times.

We emphasize flexibility: it is easy to work from home, and many of us shift our work times (doing work earlier or later in the day) to gain flexibility during the day to take extra time for appointments or errands. The office is currently working remotely due to COVID-19, but the role will ultimately be based in our Los Angeles office located in the Koreatown neighborhood.

As an organization, we are dedicated to the growth of our staff members. We will pay for training to supplement your skills, and we encourage all of our staff to learn from each other (we are, after all, an education organization!). In general, we are all very dedicated but also very relaxed, and we care deeply that the work environment is pleasant for everyone.

The expected start date of this role is May 2022, with some flexibility for earlier or later dates.

Finally
We believe strongly in communication and collaboration. In the spirit of that collaborative atmosphere, we strongly encourage you to ask questions about the position!

We're very excited that you're interested in the program. Thank you for applying to BEAM.

Sincerely,
The Entire Staff at BEAM

To apply

The initial application is to submit your resumé and answer a few short answer questions via our online portal. When your application is complete, we will follow up with next steps.

Next steps in our process may include a short 30-minute phone interview and/or sample projects so you can show us your work. We believe in the importance of demonstrated ability and work samples and give candidates opportunities to demonstrate relevant skills for the role throughout our process.

The final step of our process is a final interview with the team. We recognize the time you put into the process and we won't load you down with any unnecessary bureaucracy.

For accommodation requests related to the job application process, please contact Human Resources Coordinator Emily New-Cruse at emily@beammath.org.

We will accept applications on a rolling basis until the position is filled.