Foundation for California Community Colleges,

Program Coordinator, Equity

1 month ago
Employment type
Los Angeles

Functional Title: Program Coordinator

CALPERS Title: Coordinator

Department: Equity

Reports To: Program Manager, Equity

FLSA Status: Non-Exempt
Primary Work Location: Remote within California, some travel to Sacramento
Flex Work Option: Some

Position Summary

The Program Coordinator is responsible for providing a wide range of administrative and operational support across multiple programs for the Equity Department at the Foundation for California Community Colleges. The Program Coordinator, under the direction of the Equity Program Manager, provides support to programs that provide holistic support services to students, including basic needs resources, foster youth resources, LGBTQ+ resources, and other programs related to student success.

Essential Job Duties and Responsibilities

  • Promotes smooth and efficient program development by collaborating cross-functionally across departments.
  • Coordinates communication among associations, stakeholders, and team members to foster collaboration and connections between partners.
  • Liaises directly with partners on various state-wide programs or projects.
  • Manages and maintains multiple databases to keep departmental data up to date.
  • Seeks out opportunities to improve departmental processes, programs, and projects.
  • Processes incoming and outgoing correspondence for the department and keeps Management updated accordingly.
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
  • Maintains accurate filing systems with the highest regard for confidentiality.
  • Provides meeting and conference logistical support including scheduling, agenda, and the recording and distribution of minutes.
  • Assists with accounts payable by processing invoices, interacting with partners and vendors regarding invoice questions, and maintaining financial records.
  • Provides other general administrative support to Equity staff including, but not limited to the following:
    • Proofreading and formatting documents.
    • Assist with event and meeting logistics (e.g., invitations and RSVPs, meeting room arrangements, catering, AV requirements, travel coordination).
    • Prepare expense reports for organization staff.
    • Ordering and managing office supplies.
    • Assist with special projects and perform other duties as assigned.
  • Builds and cultivates relationships internally and externally where appropriate, acts as organizational brand ambassador as needed and provides business development support and input where there is opportunity.
  • Emulates and participates in a culture of shared leadership and promotes organizational values.
  • Contributes to team effort by completing other projects and tasks as assigned.

Supervisory Responsibilities/Level of Supervision

  • This role does not supervise.
  • Proven ability to manage without influence and to build and maintain credibility.
  • Receives assignments from Program Manager, Equity and other Equity department leadership. Provided moderate instruction and a general direction as to professional goals and project involvement, as well as achievement of those goals. Evaluation is based on ability to perform essential job duties and responsibilities, as well as successful execution of tasks/projects.

Knowledge, Skills, and Abilities

  • Strong attention to detail, ensuring that all deliverables and projects are accurate, professional, and up to date.
  • Some working experience with calendaring and scheduling meetings and coordinating events.
  • Ability to collaborate effectively as a member of a team.
  • Ability to build and maintain strong working relationships (internal and external to the team and organization).
  • Outstanding written and verbal communication skills; experience proofreading.
  • Willingness and ability to learn new software programs, protocols, and procedures.
  • Self-directed with strong problem-solving skills and a can-do attitude.
  • Strong customer service skills and knowledge of business/office operations.
  • Ability to learn quickly and adapt to changing priorities.
  • Ability to maintain discretion and confidentiality.
  • Ability to solve practical problems and work independently.
  • Demonstrated respect for and ability to work with diverse populations.
  • Demonstrated experience handling multiple duties and prioritizing successfully.
  • Strong knowledge of computer applications including word processing, spreadsheets and databases, and general use of the personal computers, printers, telephones, Internet, and electronic mail.
  • Regular, predictable attendance.
  • Ability to work remotely and navigate various technology platforms (Zoom, MS Office Suite-Teams, Outlook, Salesforce Lightning and other database programs, Google Suite, etc.).

Attributes for Success

  • Passionate about providing students with stronger pathways to education and building a more just and equitable California overall.
  • A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution.
  • A commitment to continuous improvement and professional development.
  • A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges.
  • Practices ownership, takes accountability, and has the ability to manage own work, prioritize tasks, and deliver quality products on time with limited supervision.
  • Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders.
  • Knowledge of, or willingness to learn about, the California Community College system and the Foundation’s mission.

Education and Experience

  • Relevant AA/AS, equivalent work experience, or a combination of both.
  • Minimum of two (2) + years of related work experience in a fast-paced administrative role managing multiple projects.
  • Any experience in an education or non-profit environment preferred.
  • Familiarity with the Community College system a plus.

Working Hours, Location, and Travel

This is a full-time position, 40 hours per week, with additional hours as needed to address the organization’s needs. This is a California-based position, with the flexibility to work remotely (in California) or in person at our Sacramento office. This position may require moderate travel to attend meetings, conferences, and perform other essential functions of the job.

Physical Requirements

The Foundation may make reasonable accommodations to enable individuals with disabilities to perform the job’s essential functions/physical requirements. The following physical requirements are essential to the performance of this position:

  • Must be able to remain in stationary position up to 4 hours at a time and 8 hours total in a day.
  • Ability to constantly work at a computer workstation for up to five consecutive days.
  • The person in this position frequently communicates with internal office staff and/or external third parties who have inquiries about their job tasks. Must be able to exchange accurate information in these situations.
  • Ability to frequently move and/or remain in a stationary position without breaks during meetings.
  • Ability to constantly operate a computer.
  • Ability to perform repetitive movements (e.g. typing and filing) and operate and use common office equipment (e.g. copy machine, printer, telephone).
  • Ability to frequently move and/or remain in a stationary position without breaks at meetings and program site visits.
  • Ability to operate personal vehicle for Foundation business and possess current valid California driver’s license or utilize an alternative mode of transportation (e.g. ride share) to carry out Foundation business.
  • Ability to move or transport office items (e.g. work supplies, laptop, files) up to a maximum of 20 pounds.
  • Minimal overnight travel (up to 15%)by land and air may be required, subject to public health directives.
  • Well-lighted, heated, and air-conditioned indoor office setting with adequate ventilation.

Equal Employment Opportunity

The Foundation for California Community Colleges is committed to providing an environment of mutual respect where equal employment opportunities (EEO) are available to all employees and applicants without regard to race, color, ancestry, national origin, genetic characteristics, sex, gender identity, gender expression, sexual orientation, marital/parental status, political affiliation, religion, age, disability, pregnancy, childbirth, breastfeeding or veteran status. In addition to federal law requirements, The Foundation for California Community Colleges complies with applicable state and local laws governing non-discrimination in employment.

As the official nonprofit auxiliary to the Chancellor's Office, we aim to ensure our team reflects the diversity of the California Community Colleges and the 2.1 million students, campuses, and communities it serves. Individuals are hired for their deep understanding of each population’s unique needs and will join a collaborative environment where each team member plays an important role in helping Californians across all communities improve their social and economic mobility and build a better future for themselves and their families.

To apply

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