The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California. We are seeking an Accounts Payable Specialist to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation.
What You’ll Do
The Accounts Payable Specialist provides primary responsibility for all phases of accounts payable processing including, vendor file maintenance, invoice, and payment requisition processing, 1099 record maintenance, and accounts payable records management. The Accounts Payable Specialist provides effective communication regarding accounts payable issues with vendors and staff.
What you bring
- Manages the Accounts Payable function for the Foundation and other organizations the Foundation manages accounting functions for. This includes verifying invoices; coding; obtaining proper approvals authorizing processing; data entry of all AP transactions; serves as liaison with the vendors to ensure discrepancies are handled and billing is accurate and timely.
- Prepares the weekly accounts payable check batches.
- Balances and reconciles all accounts payable disbursements each month and posts to the general ledger.
- Maintains monthly allocations of various expenses, such as phones, internet service, postage, etc. including periodic review of methodology and monthly journal entries.
- Maintains and secures records necessary for 1099 compliance.
- Maintains and updates the system vendor file with changes in addresses, phone numbers and tax identification numbers.
- Communicates verbally and in writing with vendors in reference to their accounts.
- Researches discrepancies in payments and vendor billings and effects problem resolution where necessary.
- Accurately files and maintains records on a weekly basis after processing and ensures ease of retrieval.
Ideal Candidate Qualities
- High proficiency with Concur, Excel, Microsoft Office Suite, and database-related software applications.
- Knowledge of current principles and practices of customer service and business operations Strong written and verbal communication skills.
- Ability to read, analyze, and interpret complex documents.
- Ability to plan, coordinate, and prioritize projects while keeping appropriate personnel apprised of status on a regular basis.
- Excellent organizational and problem-solving skills; ability to think strategically to achieve goals Strong initiative and follow-through skills.
- Ability to solve practical problems and deal with a variety of concrete variables where only limited standardization exists.
- Ability to demonstrate initiative and accountability.
- Ability to exercise good judgment and effectiveness in working with a diverse team Learns quickly and willing to ask for help.
- Ability to prepare, read, analyze, and interpret documents Ability to respond effectively to inquiries or complaints.
- Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to interrupt ongoing work to respond to customer and vendor inquiries Ability to prioritize tasks and to efficiently manage time.
- Passionate about providing students with stronger pathways to education and building a more just and equitable California overall.
- A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution.
- A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges
- Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision.
- Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders.
What we Offer
You’ll join a group of mission-driven, passionate, equity-minded individuals with a strong desire to impact and change lives for the better through education. As the official nonprofit auxiliary to the Chancellor's Office, we aim to ensure our team reflects the diversity of the California Community Colleges and the 2.1 million students, campuses, and communities it serves. Individuals are hired for their deep understanding of each population’s unique needs, and will join a collaborative environment where each team member plays an important role in helping Californians across all communities improve their social and economic mobility and build a better future for themselves and their families.
We operate from an office located in downtown Sacramento’s thriving R Street corridor. Our benefits include the CalPERS defined benefit retirement plan, generous medical, dental, and vision, tuition reimbursement, and more. We take a strategic and comprehensive approach to investing in our people, fostering an environment for employee growth and providing diverse opportunities for continued learning, professional development, and advancement.