The following provides a general description of duties and a more specific description of requirements for the Administrative Assistant II. Please note that the summary of responsibilities and required abilities identified below are not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
The Administrative Assistant II (AA II) will provide administrative support by analyzing and making recommendations to maximize efficiency within the organization in areas related to budget, systems and procedures, program, facilities planning, general management, and personnel. The AA II reports directly to the TPM for professional oversight and direction.
The duties of the Administrative Assistant II include, but are not limited to:
- Coordinate with the IPC Team to help prepare IPC training for healthcare communities;
- Schedule webinar training sessions; communicate with trainees on registration, attendance and provide any technical support on learning platforms;
- Assist with marketing and promotional activities such as sending out eblasts, help develop flyers, monitor website and mailing brochures and certificates;
- Provide Webex technical assistance and support to include scheduling webinars, assisting with Q&A sessions, and taking attendance;
- Comply with all required Public Health trainings;
- Accept responsibility for other duties, as assigned.
- Two years of experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel; and
- A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
- Windows-based laptop or desktop device with a speaker and mic;
- Reliable Wi-fi/internet access;
- Ability to maintain a professional, positive attitude and work ethic;
- Highly proficient in various computer programs, including Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and Outlook, and other specialized programs;
- Excellent customer service, written and oral communication, organization, time management, and prioritization skills;
- Ability to work well independently and with co-workers;
- Ability to set and adhere to deadlines;
- Ability to interact professionally with culturally diverse individuals during a time of crisis and distress;
- Excellent critical thinking and judgment skills; and