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Skirball Cultural Center

Administrative Assistant (Temporary – July – October 2021), Advancement

Employment type
Temporary - Full-Time
Posted
about 1 month ago
Location
Los Angeles
Description

Since opening in 1996, the Skirball Cultural Center has been a place of meeting guided by the Jewish tradition of welcoming the stranger and inspired by the American democratic ideals of freedom and equality. The Skirball has defined itself by its deep commitment to pluralism, inclusivity, and cross-cultural exchange. The Skirball welcomes the public to participate in cultural experiences that celebrate discovery and hope, foster human connections across generations and communities, and build a more just society.

The Skirball has experienced significant growth and transformation during the last two decades, including multiple expansions of its campus and programs, broadening its impact and establishing itself as the largest Jewish cultural institution in the nation with more than 600,000 visitors annually, 400 employees, and a $22 million operating budget. This is a pivotal moment for the Skirball, which has new leaders who are charting a path for the future of the organization. 

Culture and Compensation

The Skirball Cultural Center is an incredible place to work with a dedicated and diverse team. Skirball employees have an average tenure of more than seven years at Skirball. They are committed to a work environment that is rooted in our mission and our core values. If you would like to join a group where all people are valued, this is the place. 

The Skirball Cultural Center is an Equal Opportunity Employer (EOE) dedicated to diversity, inclusion, accessibility, and equity. Qualified applicants are considered for employment without regard to age, race, color, religion, national or ethnic origin, sex, gender identity and/or expression, sexual orientation, status as a protected veteran, status as an individual with a disability, criminal history in accordance with the law, or any other legally protected characteristics. Everyone is encouraged to apply for available employment to ensure our staff reflects the diversity of our visitors and surrounding community. We strongly encourage candidates from traditionally underrepresented communities and historically oppressed groups to apply.
 
A competitive compensation package, including a comprehensive benefits package, will be offered, commensurate with experience. 

Administrative Assistant (Temporary), Advancement

The Skirball Cultural Center seeks an enthusiastic and competent team player to serve as the temporary Administrative Assistant to the Advancement department. Reporting directly to the Vice President of Advancement, this full-time, limited-term position is responsible for providing clerical and administrative office support to the Vice President and other members of the department.

Administrative Responsibilities:
 

  • Report to the Vice President of Advancement and assist in all areas, as requested.
  • Organize and maintain computer and hard-copy files.
  • Maintain various Excel department charts.
  • Answer telephones.
  • Administer written correspondence and its dissemination.
  • Schedule, arrange, and prepare rooms for meetings.
  • Coordinate and track department check requests and invoices for payment.
  • Coordinate with mail house mailings.
  • Attend meetings, as requested; take and distribute notes; assist with organization.

 

Advancement Responsibilities:

  • Meet and greet visitors of the Advancement department.
  • Coordinate external mailings and communications.
  • Work with the Vice President of Advancement to maintain the donor engagement plan.
  • Coordinate donor events, such as special programs and exhibition openings.
  • Conduct prospective donor research resources.
  • Work closely with the President’s Office staff on donor-related projects and reports.
  • Answer donor inquiries.
  • Assist Membership Manager on an as-needed basis.
  • Assist Grant Writer on an as-needed basis.

 

Altru Administrative/Donor Database Management Responsibilities:

  • Maintain profiles and histories of Skirball donors and potential donors.
  • Sustain Altru database clean-up.
  • Process invoices, receipts, tributes, and thank-you letters to donors and keep copies for department records.
  • Process check, cash, and credit card donations in Altru; prepare related Altru reports for accounting.
  • Set up new profiles and funding pledges in Altru.
  • Complete Altru Monthly Activity Report.
  • Maintain multiple mailing lists in Altru and one in FileMaker Pro.
  • Administer invitation lists for special events in Altru.

 

Qualifications, Experience, and Attributes:

  • Three years of successful administrative-assistant experience.
  • Undergraduate degree in English, communications, fundraising, or similar field, and/or equivalent experience.
  • Excellent IT tool proficiency and demonstrated ability to utilize Office 365 applications and Altru or equivalent donor database software, FileMaker Pro, and Zoom.
  • Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society.
  • Strong organizational skills and the ability to multi-task.
  • Friendly, outgoing demeanor and a team player.
  • Detail-oriented with excellent editing skills.
  • Proficiency at computer research.
To apply


Please send resume and cover letter, preferably by email, to:

Human Resources
Re: Advancement Administrative Assistant (Temp)
Skirball Cultural Center
2701 N. Sepulveda Blvd.
Los Angeles, CA 90049
FAX: (310) 440‐4595
[email protected]