Senior Administrative Assistant

Employment type

Full-Time

Posted

12 days ago

Location

Los Angeles

Description

Community Partners offers expert guidance, essential services, and a strong dose of passion to help foster, launch, and grow creative solutions to community challenges. For 25 years, hundreds of individuals, groups, foundations and other institutions have worked with Community Partners to create new nonprofit projects, establish coalitions, and manage major philanthropic initiatives to benefit the region.

Across all program areas, Community Partners works toward our organizational vision: A vibrant society in which individuals and institutions use knowledge, resources, and relationships to build equitable, democratic and thriving communities.
 

Our work includes:

Fiscal Sponsorship
We provide the structure, finance and administrative services, expert counsel and connections that help nonprofit leaders succeed.

Intermediary Services
We help foundations, corporations, government agencies and other institutions achieve greater impact.

Knowledge Sharing
We offer workshops, reports, speaking engagements and a range of publications to help strengthen the field.
 

Community Partners today works with upwards of 180 fiscally-sponsored projects and 15 initiatives and manages roughly $50 million in revenues annually. Our work spans the fields of civic engagement, arts and culture, education, social justice, health, public policy, social services and youth. To learn more, please visit us at
 www.CommunityPartners.org.

THE POSITION
Community Partners seeks a full time, hourly (non-exempt) Senior Administrative Assistant. Reporting to a Vice President, this position provides high-level administrative support for the planning and execution of the Fiscal Sponsorship program as well peer learning convenings, workshops, trainings, and other events.

RESPONSIBILITIES

• Act as the main contact person for the Fiscal Sponsorship team and respond to general inquiries; assist in the intake and review of new proposals.
• Respond to project leader requests in support of grant proposal completion and/or inquiries in support of their work.
• Maintain a Salesforce database that tracks project contact information, project requests and generates reports.
• Comfortably utilize Zoom and other digital platforms to host recurring webinars, virtual convenings and team meetings.
• Coordinate and prepare for peer learning convenings, workshops, trainings, and other events; research venues and manage the event specs including logistics and setup, catering, A/V, and materials.
• Organize and schedule meetings and appointments for internal colleagues.
• Coordinate event registration and logistics, including ordering and picking up supplies and preparing, printing, and collating materials such as badges, signage, handouts, evaluations, agendas, etc.
• Process and submit invoices and payment requests; file corresponding paperwork and update tracking documents.
• Travel to meetings, conferences, and other work-related events and be on-call during those events to ensure that logistics run smoothly and participants’ needs are met.
• Review and verify timesheets, work charts, and other information in order to maintain accurate payroll data.
• Compile and format content for projects including grant reports, timelines, and other documents.
• Track project timelines and remind internal and external colleagues about deadlines.
• Input, compile, and analyze registration and evaluation data, including manually adjusting and formatting data sets.
• Contribute to team efforts by accomplishing other duties as needed.

 

QUALIFICATIONS

• Bachelor’s degree (or equivalent experience) with 2-4 years of relevant work experience is required.
• Must have excellent organizational skills, be highly attentive to detail, and have the ability to manage multiple projects simultaneously in a busy, fast-paced, and evolving team environment. A passion and proven track record for detail-oriented work is required.
• Demonstrate exceptional interpersonal skills and a professional demeanor in communicating with staff members at all levels throughout the organization, and with vendors and other external stakeholders.
• Able to understand an issue and take the initiative to develop and implement solutions.
• Experience in planning, and executing high-quality events.
• Proficiency in MS Office is required.
• We welcome applications from people who consider themselves under-represented in the nonprofit sector even if they feel they meet only some of the qualifications.
• Experience working on simultaneous projects with different team leads a plus.

 

PHYSICAL 
The employee is regularly required to sit for extended periods of time, frequently required to walk and stand. The employee must use their hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

COMPENSATION
Salary $45,000 - $50,000 D.O.E
Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

 

To apply

Interested applicants should send a cover letter and resume by clicking here.

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.