CASA of Los Angeles

Special Events Manager

Employment type
about 2 months ago
Los Angeles

Organization Overview:
CASA of Los Angeles (CASA/LA) mobilizes community volunteers to advocate for children who have experienced abuse and neglect. The organization envisions a Los Angeles in which every child in the child welfare system has an advocate and the opportunity to thrive. CASA/LA is on a path to expand services to 12,000 of the estimated 30,000 children in the LA County’s dependency system every year. Key to these efforts is growth in the number of people who know about CASA/LA, the number of volunteers recruited and trained each year, and revenue generated from individuals, foundations, corporations and government sources.

Position Overview:
With the support of the Director of Development, the Special Events Manager will develop and implement the organization’s special events designed to raise philanthropic funds to support the programs of CASA of Los Angeles. Duties include researching and securing venues, planning and managing our events' calendars, negotiating quotes and agreements with vendors, assisting with event marketing, monitoring timeframes and budgets, delivering on event brief objectives and developing deep and meaningful relationships with prospects, donors, event sponsors and volunteers. Position is located at the Edmund D. Edelman Children’s Courthouse at 201 Centre Plaza Suite 1100, Monterey Park, CA.

Essential Functions:

  • Works directly with the Director of Development and other members of the Development team to strategize goals and implement plans in support of the overall objectives of the organization’s strategic plan.
  • Budgets, plans, and executes a wide range of events to maximize CASA/LA’s initiatives and strategic goals.
  • Lead, direct, implement and manage, in collaboration with Director of Development, event committee members and chairs, and other staff and volunteers, for all annual fundraising events including, but not limited to, the Evening to Foster Dreams gala, Wine+Art event, Antelope Valley’s Help Us Hold Their Hands Benefit, and Justice Jog.
  • Provide strategic leadership in conceptualizing and/or re-conceptualizing events, introducing new elements and modifying existing elements of the events from year to year.
  • Set and meet financial goals of special events while keeping all expenditures within event budgetary guidelines, prepare financial reports, analysis of cost estimates, and reconciliation of expenses.
  • Build solid internal and external relationships that benefit special events and support of CASA/LA overall.
  • Work closely with Director of Development and board members to cultivate new and existing sponsors and donors for all fundraising events while building effective relationships.
  • Approve confirmation and thank you letters, and ensure that donors of all types are thanked in appropriate and timely ways for their support, and receive appropriate tax-related documentation as they pertain to events.
  • Manage all aspects of marketing efforts for events including:
    • Working directly with a graphic designer to edit and approve promotional correspondence and printed materials including, but not limited to, event invitations, promotional postcards, advertisements
    • Composing targeted solicitation letters
    • Creating messaging for social media platforms
  • Hire, train and manage temporary event staff.
  • Develop and/or approve time lines, task assignments, and guest lists.
  • Determine and/or approve venues, equipment needs, vendor contracts, insurance requirements, permit applications, security, signage, and other logistical matters.
  • Develop and update checklists and other documentation of procedures to retain and improve knowledge transfer and training for new volunteers and staff members.
  • Maintain confidentiality in donor-related environment with sensitive and confidential information.
  • Manage in-kind donations as part of event success.
  • Stays well informed on event industry trends and new venues.


Other Organization Events:

  • Provides support on events for other departments as needed that include, but not limited to, the annual Volunteer Appreciation Luncheon and the annual Volunteer Appreciation Holiday Party.
  • Set and meet financial goals. Oversee all financial aspects of the events, including developing and monitoring budgets, preparation of financial reports, analysis of cost estimates, and reconciliation of expenses.


Required Qualifications:

  • Four years’ managerial experience in event planning, preferably in a non-profit environment/Los Angeles region.
  • Bachelor’s degree preferred with demonstrated experience managing multiple events at once.
  • Successfully planned a special event that yearly raises $1,000,000+.
  • Ability to work in an open office setting.
  • Weekend and evening work is required throughout the year as needed and at major events.
  • Demonstrated successful project, event planning, relationship building and management experience.
  • Demonstrated excellent organizational skills to prioritize and manage multiple projects, and complete tasks with a high degree of accuracy and timeliness with minimal supervision.
  • Ability to multi-task and perform effectively despite frequent interruptions and/or distractions.
  • Strong interpersonal communications skills and incredibly positive attitude to establish and maintain cooperative working relationships and interact diplomatically and effectively with volunteers, administrators, donors, staff, colleagues and vendors.
  • Demonstrated analytical skills to effectively assess performance of special events program and make recommendations for improvements.
  • Preference to have solid relationships in the events and art communities.
  • Preference to have planned or have experience with art auctions.
  • Strong English writing, editing, and proofreading skills to produce appropriate donor acknowledgment letters and other correspondence, reports, and documents utilizing correct grammar, syntax, spelling, and punctuation. Demonstrated excellent editing and proofreading skills.
  • Demonstrated skill in recruiting, training and supervising support staff.
  • Knowledge of fundraising principles and practices.
  • Demonstrated knowledge of Windows operating systems and Microsoft Office Suite software.
  • Possession of a driver’s license and access to an insured vehicle to travel to off-site meetings and events.
  • Ability to maintain confidentiality in a donor environment and use discretion in responding to inquiries.
  • Ability to make oral one-on-one presentations, as well as group presentations to provide information on fund raising events.
  • Demonstrated skill to develop, maintain and supervise the use of large computerized donor mailing lists, seating lists, etc.
  • Ability to successfully pass a background check and LiveScan.
To apply

To be considered for this posting, potential candidates must send a cover letter and resume to [email protected] Only potential candidates whose resumes are selected for an interview will be contacted.

CASA of Los Angeles is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

CASA of Los Angeles promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.