LA2050
Students Run LA

Director of Operations

Employment type
Full-Time
Posted
6 days ago
Location
Los Angeles
Description

Students Run LA (SRLA) creates a safe, supportive community at 185+ public schools, welcoming more than 3,200 students of all backgrounds and abilities to train alongside their volunteer mentors to complete the Los Angeles Marathon. Through this life-changing experience, students discover their best selves and learn how to make plans for the future.

A small team of five full-time staff handle the administration and operation of the SRLA program from its office in Tarzana.

OVERVIEW
SRLA seeks a highly-organized and detail-oriented leader to serve as the Director of Operations. This position manages day-to-day office activity and plays a critical role in supporting finance, administrative, and HR activities. The Director of Operations is an important voice for SRLA, often serving as the first point-of-contact for external parties. Candidates should be self-motivated and outcome-oriented, with a strong commitment to SRLA’s mission.

RESPONSIBILITIES Primary responsibilities include, but are not limited to, the following:

Essential Functions Day-to-Day Management

  • Manage office needs and provide support, including ordering and organizing supplies; maintaining equipment and reception.
  • Maintain organizational lists, calendars, manuals, and files.

Financial Management & Sustainability

  • Coordinate in-house accounting/bookkeeping function, including recordkeeping.
  • Coordinate month-end reconciliation of books and records with outside accountant.
  • Manage the accounts payable and check disbursement process, including for the SRLA Scholarship Program.
  • Manage the accounts receivable (including grants receivable) and cash receipts process, including invoicing and oversight of bank deposits.
  • Participate in annual audit process and help to ensure that appropriate fiscal procedures are established, practiced, and maintained to safeguard SRLA.

Human Resources & Risk Management

  • Coordinate semi-monthly payroll using payroll processing system.
  • Maintain HR records, including electronic and hard copy files.
  • Coordinate consultant agreements from development through execution.
  • Manage process for maintaining insurance policies, such as D&O, property, etc.

Other

  • Oversee the application process and administer the financial awards for the SRLA Scholarship Program and Honda Dream Scholarship Program.
  • Working in collaboration with the Development Director, develop and administer periodic student surveys and compile results.
  • Oversee and manage various catered events.
  • Represent the organization at public races and other public venues, as needed.
  • Serve as an ambassador for the organization externally, as needed.

QUALIFICATIONS/EXPERIENCE

  • Bachelor’s degree in a related field or equivalent combined education/experience
  • At least five (5) years in a related field; bookkeeping experience required
  • Ability to analyze financial data and prepare financial reports, statements and projections, a plus
  • Commitment to and experience with nonprofit organizations
  • Experience working with accounting software, such as QuickBooks Online, maintaining databases, and cloud-based project management and file storage applications
  • Full-time position (FLSA: Exempt).
  • Reports to Executive Director.
  • Salary: Commensurate with experience. Health benefits & generous vacation/sick time. Minimal travel required.
To apply

Email resume, cover letter summarizing interests & qualifications, and one writing sample to [email protected] State “Ops Director” in the subject line. No phone calls, please. employees based upon any characteristics that are protected by federal, state, or local laws, regulations ordinances.

Application deadline is 9/30/2019.