Students Run LA (SRLA) creates a safe, supportive community at 185+ public schools, welcoming more than 3,200 students of all backgrounds and abilities to train alongside their volunteer mentors to complete the Los Angeles Marathon. Through this life-changing experience, students discover their best selves and learn how to make plans for the future.
A small team of five full-time staff handle the administration and operation of the SRLA program from its office in Tarzana.
SRLA seeks a highly-organized and detail-oriented leader to serve as Operations & Finance Director. This position manages day-to-day office activity and plays a critical role in supporting finance, administrative, and HR activities. The Operations & Finance Director is an important voice for SRLA, often serving as the first point-of-contact for external parties. Candidates should be self-motivated and outcome-oriented, with a strong commitment to SRLA’s mission.
RESPONSIBILITIES Primary responsibilities include, but are not limited to, the following:
Essential Functions Day-to-Day Management
Manage office needs and provide support, including ordering, storing, and organizing supplies; obtaining and maintaining equipment; reception; as well provide orientation to new staff, interns, and volunteers.
Provide staff support, including assistance with the preparation of meeting materials; scheduling conference calls & meetings; and assisting with travel, race day support, and other events.
Maintain organizational lists, calendars, manuals, and files.
Financial Management & Sustainability
Working in collaboration with an external accountant, support the fiscal function in accordance with generally accepted accounting principles (GAAP).
Coordinate in-house accounting/bookkeeping function, including recordkeeping.
Manage the accounts payable and check disbursement process, including for the SRLA Scholarship Program.
Manage the accounts receivable (including grants receivable) and cash receipts process, including invoicing and oversight of bank deposits.
Manage the financial accounting for all grants.
Participate in annual audit process and help to ensure that appropriate fiscal procedures, recordkeeping, and internal controls are established, practiced, and maintained to safeguard SRLA.
Coordinate year-end tax compliance reporting, including the filing of 1099s and other information, as required
Working in collaboration with the Executive Director and Development Director, to prepare annual budgets.
Legal Compliance & Risk Management
Coordinate consultant agreements from development through execution.
Manage and facilitate staff safety training and disaster management plans.
Manage process for maintaining insurance policies, such as D&O, property, etc.
Assure compliance with applicable human resources, employment, and personnel laws and regulations as well as internal personnel policies, in partnership with the Executive Director.
Support employee onboarding and exiting processes, in collaboration with the Executive Director.
Support the process for tracking paid time off accrued and used through the payroll processing system and serve as a liaison to staff, when necessary.
Administer semi-monthly payroll using payroll processing system and conduct compliance checks.
Maintain HR records, including electronic and hard copy files.
Working in collaboration with the Program Director, oversee the application process and administer the financial awards for the SRLA Scholarship Program and Honda Dream Scholarship Program.
Working in collaboration with the Development Director and Program Director, develop and administer periodic student surveys and compile results.
Other duties may be required, as deemed relevant and necessary within the scope of this position.
Oversee and manage various catered events.
Represent the organization at public races and other public venues, as needed.
Serve as an ambassador for the organization externally, as needed.
Bachelor’s degree in a related field or equivalent combined education/experience
At least five (5) years in a related field in a management or leadership role
Knowledge of not-for-profit accounting, finance, budgeting, and cost control principles in accordance with U.S. Generally Accepted Accounting Principles.
Knowledge of automated financial and accounting reporting systems and federal & state financial regulations, a plus
Ability to analyze financial data and prepare financial reports, statements and projections, a plus
Strong project Director with clear expectations for timelines and deliverables
Commitment to and experience with nonprofit organizations
Experience working with accounting software, such as QuickBooks Online, maintaining databases, and cloud-based project management and file storage applications
Interest in SRLA’s mission
Full-time position (FLSA: Exempt).
Reports to Executive Director.
Salary: Commensurate with experience. Health benefits & generous vacation/sick time. Minimal travel required.
Email resume, cover letter summarizing interests & qualifications, and one writing sample to [email protected] State “Ops and Finance Director” in the subject line. No phone calls, please. employees based upon any characteristics that are protected by federal, state, or local laws, regulations ordinances.