UCLA, Research Enhancement Office

Program Administrator

Employment type
2 months ago
Los Angeles

$20.89 - $41.37 hourly  

The Associate Vice Chancellor for Environment & Sustainability (AVC) seeks an energetic, detail oriented, experienced multi-tasker to serve as the Program Administrator (PA) for a variety of activities related to the Sustainable LA Grand Challenge (SLA GC) and other campus environment & sustainability activities. 

There are two primary duties for the person in this position: (1) Project Coordination & Event Planning and Coordination; and (2) Providing executive assistant support and office management support to AVC/ SLA GC staff. 

As part of the Project Coordinator and Event Planning responsibilities the PA will, take ownership of various events and projects. Responsibilities may vary, but potentially include aspects related to the full cycle of such events and projects. The types of events covered under these duties are primarily board and committee meetings, campus meetings, periodic symposia and occasionally fundraising events. For these "events" the PA will coordinate logistics including audio- visual, entertainment, security, parking, transportation, printing, decor, catering, rentals, licenses, and permits, as may be applicable; contact participants, and maintain RSVP lists; input data to create event reports and develop and monitor event budgets and reconcile expenses; handle on-site problem solving when necessary; and make on campus and off campus vendor arrangements. As part of the non-event project coordination duties, support Sustainable LA Grand Challenge team members by creating tracking systems, routinely following up on deliverables and reporting on same. 

As part of the Executive Assistant and Office Manager duties, provide a variety of support functions including calendar scheduling, travel arrangements, reimbursements, communications, stocking of office supplies and services, maintain mailing lists and provide various administrative support activities.


To apply

For full job description, list of qualifications and to apply, follow the link below: