LA2050
LA'S BEST

Administrative Assistant / Scheduler

Employment type
Full Time
Posted
20 days ago
Location
Los Angeles
Description

LA’s BEST Afterschool Enrichment Program Position Opening

Summary

This position will provide administrative support services to all corporate departments. Administrative Assistant/Scheduler is primarily responsible for all scheduling duties for the President & CEO and assisting with other administrative duties.

Responsibilities

  • Provide administrative support to the President & CEO and other corporate departments heads.
  • Calendar management: Manage meeting-heavy calendars of the President & CEO and VP of Development to include scheduling and coordinating calls and meetings with both internal and external stakeholders.
  • Schedule & RSVP to events and meetings.
  • Understand meeting objectives and prioritize frequently changing business needs and key stakeholder demands.
  • Provide updates to any changes in meeting participation prior to start time and determine with CEO if that changes the scope of meeting or requires rescheduling.
  • Orchestrate successful meeting arrangements to include room arrangement and tech set up (conference dial-in numbers, video conference, laptop/presentation set up, printed materials etc.) and confirm all connections are in place prior to meeting start time, ensuring a Plan B exists in the event of technical glitches.
  • Make travel and accommodations arrangements and prepare travel itineraries. Monitor all travel details (flight updates) and send real-time updates as necessary. 
  • Prepare, follow up, send reminders & track meeting confirmations with participants.
  • Prepare and/or send parking directions and other details for President & CEO and/or meeting participants.
  • Composes and edits a variety of documents, including correspondence, memos, charts, slide presentations, and graphs consistent with the organization’s style guide
  • Assist with written correspondence as needed
  • Produce and/or assist with Corporate office events.
  • Processing expense reports and reimbursement requests.
  • Answer, screen, and transfer inbound calls.
  • Assist with coordination of special events.
  • Tasks and projects as assigned

 

Minimum Requirements

  • Bachelor’s Degree preferred.
  • Administrative and/or calendar management experience required.
  • Strong organizational skills, time management, verbal and written communication skills.
  • Strong attention to detail and ability to work as a team member with minimal supervision
  • Ability to handle confidential information with discretion.
  • Ability to work in a fast paced environment while maintaining accuracy and efficiency.
  • Reliable, professional attitude, and ability to work independently without supervision.
  • Able to work with a variety of individuals in a diverse, team-oriented environment.
  • Computer Skills: Proficient in Word, Excel, PowerPoint, Google Apps and Internet resourcefulness.
  • Intermediate social media skills using Facebook, Twitter, Instagram and YouTube.
  • The ideal candidate will embrace the LA’s BEST mission and have a positive attitude.
To apply

Interested candidates should submit a resume with cover letter and references to [email protected] Please include the position in the subject line.