Tell us… how do you turn inspiration into impact?

The 2019 My LA2050 Grants Challenge

$1 Million. 10 Winners. One Year to Shape LA.

Submit your idea by March 29, 2019

LA2050
LA'S BEST

Administrative Assistant / Scheduler

Employment type
Full Time
Posted
3 months ago
Location
Los Angeles
Description

LA’s BEST Afterschool Enrichment Program Position Opening

Summary

This position will provide administrative support services to all corporate departments. Administrative Assistant/Scheduler is primarily responsible for all scheduling duties for the President & CEO and assisting with other administrative duties.

Responsibilities

  • Provide administrative support to the President & CEO and other corporate departments heads.
  • Calendar management: Manage meeting-heavy calendars of the President & CEO and VP of Development to include scheduling and coordinating calls and meetings with both internal and external stakeholders.
  • Schedule & RSVP to events and meetings.
  • Understand meeting objectives and prioritize frequently changing business needs and key stakeholder demands.
  • Provide updates to any changes in meeting participation prior to start time and determine with CEO if that changes the scope of meeting or requires rescheduling.
  • Orchestrate successful meeting arrangements to include room arrangement and tech set up (conference dial-in numbers, video conference, laptop/presentation set up, printed materials etc.) and confirm all connections are in place prior to meeting start time, ensuring a Plan B exists in the event of technical glitches.
  • Make travel and accommodations arrangements and prepare travel itineraries. Monitor all travel details (flight updates) and send real-time updates as necessary. 
  • Prepare, follow up, send reminders & track meeting confirmations with participants.
  • Prepare and/or send parking directions and other details for President & CEO and/or meeting participants.
  • Composes and edits a variety of documents, including correspondence, memos, charts, slide presentations, and graphs consistent with the organization’s style guide
  • Assist with written correspondence as needed
  • Produce and/or assist with Corporate office events.
  • Processing expense reports and reimbursement requests.
  • Answer, screen, and transfer inbound calls.
  • Assist with coordination of special events.
  • Tasks and projects as assigned

 

Minimum Requirements

  • Bachelor’s Degree preferred.
  • Administrative and/or calendar management experience required.
  • Strong organizational skills, time management, verbal and written communication skills.
  • Strong attention to detail and ability to work as a team member with minimal supervision
  • Ability to handle confidential information with discretion.
  • Ability to work in a fast paced environment while maintaining accuracy and efficiency.
  • Reliable, professional attitude, and ability to work independently without supervision.
  • Able to work with a variety of individuals in a diverse, team-oriented environment.
  • Computer Skills: Proficient in Word, Excel, PowerPoint, Google Apps and Internet resourcefulness.
  • Intermediate social media skills using Facebook, Twitter, Instagram and YouTube.
  • The ideal candidate will embrace the LA’s BEST mission and have a positive attitude.
To apply

Interested candidates should submit a resume with cover letter and references to [email protected] Please include the position in the subject line.