LA2050
Wallis Annenberg Center for Performing Arts

Operations and Facilities Assistant

Employment type
Full Time
Posted
17 days ago
Location
Los Angeles
Description

Department: Facilities

Supervised By: Operations Manager

Supervises: N/A

FLSA Status: Non-Exempt

 

The mission of the Wallis Annenberg Center for the Performing Arts (aka “The Wallis”) is to create, present, and celebrate unique performing arts events and educational programs that reflect the rich cultural diversity of our community.

 

Description

Under the supervision of the Operations Manager, the Operations and Facilities Assistant will support both the Operations Manager and Facilities Manager by performing duties related to the repair and maintenance of the Performing Arts Campus (including the exterior areas and two theater spaces).  Duties include maintaining up to-date-repair and maintenance logs, maintaining building schedules for the HVAC, cleaning and inspections, and other related duties as assigned.

 

 

Requirements

·       2 – 4 years directly related experience in facilities or operations.

·       Strong written and oral communication skills.

·       Strong organizational skills to effectively manage multiple projects simultaneously.

·       Must be adept in problem anticipation and resolution.

·       Ability to work independently and follow through on all assignments.

·       Ability to work flexibly under fluctuating workload conditions with frequent interruptions and competing priorities; ability to prioritize pressing responsibilities.

·       Flexibility to work varying hours, including evenings, weekends and holidays.

·       Willingness to obtain genie lift operation certification.

·       Must have fundamental knowledge of all the following areas: HVAC, plumbing, electrical, structural, paint, general construction, and water features.

·       Skilled in reading project specifications, blue prints and technical trade related manuals

·       Working knowledge of fire alarms.

·       Familiarity with the Microsoft Office, including Outlook, Word and Excel.

 

KEY RESPONSIBILITIES

  • Maintain database of past and future maintenance logs.
  • Maintain inventory of building supplies such as light bulbs, filters, attic stock and cleaning supplies.
  • Assist with the coordination of operations and facilities vendors.
  • Work with the cleaning company to schedule and coordinate cleaning.
  • Assist in changing of lightbulbs which can entail the use of the genie lift.
  • Maintain operations and facilities reports and memoranda; maintain records and process forms; establish and maintain office files.
  • Support the Operations Manager with administrative records; such as facility-related invoices, building damage and repairs, building licenses and permits, and assignments.
  • Work at Opening Nights and other events as required.
  • Assist with Operations related reports.
  • Work closely with the Facilities Manager to ensure that all building requirements are met including building fire codes, lighting systems, general building repair and all other issues that affect staff and patron comforts.
  • Move furniture as required around the building.
  • Assist as requested with physical set-up of events such as opening parties, all staff meetings, etc.
  • Perform other duties as assigned.

 

 

PHYSICAL DEMANDS

While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate computer and other office equipment required. 

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

To apply

All interested applicants should send their resumes and cover letters to [email protected].