United Friends of the Children

Database Assistant

Employment type
Full Time
2 months ago
Los Angeles

Database Assistant – $19.24-21.64/hr

Organization Overview

United Friends of the Children empowers current and former foster youth on their journey to self-sufficiency through service-enriched education and housing programs, advocacy, and consistent relationships with a community of people who care.

United Friends has been an integral part of the Los Angeles foster care community since our founding by Nancy M. Daly in 1979. Our early advocacy efforts helped establish the Los Angeles County Department of Children and Family Services and pass the Foster Care Independence Act. Innovations in direct services span from co-founding the first transitional housing program in the nation for former foster youth to the creation of an 11-year education support continuum that follows foster youth from the seventh grade through the completion of a bachelor’s degree.


Position Overview

Data plays an important role in United Friends’ programs and development work. The Database Assistant will work with the Assistant Director of Development, as well as, the Grants + Compliance Coordinator to ensure that information is input into the program and development databases accurately and efficiently.  The Database Assistant will also pull weekly and monthly reports for members of the Housing and Development teams and their partners. The ideal candidate will have solid experience doing data entry, have an eye for detail and organization and enjoy working with online databases.

During standard business hours from Monday through Friday, the Database Assistant will work from United Friends’ office in downtown Los Angeles. Some evening and weekend work may be required.


Duties and responsibilities

Housing Database Support

  • Review and edit the Housing team’s HMIS + ETO database systems.

  • Transfer data from paper formats into computer files or database systems.

  • Develop filing systems to ensure accuracy and safekeeping of all pertinent documentation.

  • Conduct weekly audits of the quality and timeliness of data entry.

  • Stay up to date on ETO + HMIS database updates, reporting software and HMIS requirements.

  • Proactively communicate about updates with team members.

  • Identify errors and update database information on a regular basis.

  • Maintain database protocols and guidelines.


Development Database Support

  • Manage all aspects of the Salesforce development database.

  • Input daily donations to create an accurate record for donor acknowledgment.

  • Create ongoing reports to track progress.

  • Generate mailing lists for donor correspondence and support with donor mailings.

  • Create donor acknowledgement letters to recognize contributions.

  • Identify errors and update database information on a regular basis.

  • Maintain database protocols and guidelines.



  • Maintain updated knowledge about the Housing and Development database platforms.

  • Support the entire Housing and Development teams with database questions and needs.

  • Develop strong working relationships with program staff to understand and articulate needs and case for support.



  • Other duties as assigned.


General United Friends Responsibilities

  • Act as a role model within the organization to uphold and implement United Friend’s organizational values:

    • Embrace program evaluation that leads to excellence and impact.

    • Build effective and empowering partnerships with the youth and community.

    • Create a fun and exciting environment that inspires learning and innovation.

    • Communicate openly, honestly and with humility across all groups.

    • Work together as one organization.


Required Qualifications

  • 2+ years working with ETO, HMIS, Salesforce and/or other web-based databases

  • Proven track record of data entry, database clean up, and report generation

  • Excellent written communication skills

  • Organized, precise, and highly attentive to work quality

  • Demonstrated ability to effectively work as part of a team

  • Commitment to young people in foster care

  • Establishes and cultivates respectful relationships with people from diverse backgrounds

  • Conveys thoughts and ideas clearly, listens well, communicates in a solution-oriented manner

  • Takes initiative and works well independently and collaboratively

  • Leads self and others to meet high expectations consistently

  • Demonstrates competency with Microsoft Office Suite and Google Docs


Preferred Qualifications

  • Experience with web-based relational databases in a non-profit setting

  • Curiosity about data analysis, data engagement, and program development

To apply

Resumes can be sent to:

[email protected] & [email protected]org