LA2050
Michelson 20MM Foundation

Office Assistant

Employment type
Full Time
Posted
2 months ago
Location
Los Angeles
Description

About our Organization

We are a 501(c)(3) private foundation supporting leading edge technologies, entrepreneurs, and initiatives with the potential to improve:

  • access to educational and employment opportunities;

  • affordability of educational programs and learning content;  

  • and efficacy of learning technologies.

 

Founded in 2010, we are dedicated to helping more postsecondary (and non-traditional) students within the US persist to a degree and find meaningful careers. We pursue these goals via:

  • Program Related Investments that help de-risk and support seed stage, for-profit, mission-aligned social impact ventures;

  • Grants to organizations and initiatives at critical inflection points;

  • Public Policy Thought Leadership leveraging actionable market intelligence gathered at the frontlines of education technology innovation.

 

To learn more about the Michelson 20MM Foundation visit Michelson20MM.org.

 

Position Overview

Reporting to the President and Director of Strategic Initiatives, the Office Assistant will be responsible for the efficient operations of the office and will work closely with the operations and program managers, providing reception, back-office and other administrative and operational support.

Our fast-paced environment requires a quick learner who is patient, diplomatic, and can work well with a wide range of personalities. The ideal candidate will possess excellent communication skills, strong organizational skills, and be a team player.

 

Responsibilities

General Office Support

  • Oversee a number of office tasks, including, but not limited to, filing, coordinating meetings, restocking/ ordering of supplies, and other tasks as needed.

  • Provide real-time scheduling support by booking appointments and preventing scheduling conflicts.

  • Take dictation, notes, and meeting minutes.

  • Ensure effective telephone and mail communications, both internally and externally and maintain professional image; welcome and support any visitors, acting as a face of the company.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.

  • Prepare outgoing orders of materials purchased for office supplies, events, etc..

  • Keep office supplies and office environment organized – this includes, but is not limited to, organizing supplies, resources, and setting up/ maintaining filing system.

  • Coordinate printing of materials including, brochures, flyers, etc. with printer/ mailing house.

  • Assist with social media post scheduling.

  • Work with executive administrative team to prepare reports and presentations for meetings and projects.

Assisting the President and Director

  • Managing access to employer by screening, drafting, and issuing correspondence on their behalf

  • Support with scheduling meetings, as requested.

  • Support with travel booking, as requested.

  • Assist leadership with tracking relationships within Salesforce

  • Assist with Expense Reporting, adding recurring expenses to appropriate expense reports.

 

Additional qualifications include:

  • Excellent written and verbal communication skills.

  • Action oriented, strong track record as an implementer.

  • Self-starter willing to be proactive and take initiative.

  • Strong time management and organizational skills.

  • Strong attention to detail and ability to multitask.

  • Ability to receive constructive feedback.

  • Ability to meet deadlines and remain calm under pressure.

  • Diplomacy and tact, discretion and confidentiality.

  • Knowledge of software applications including Google Business Suite, Excel, Word, Constant Contact, and PowerPoint. Proficiency in technology and social media. Knowledge of Adobe Creative Suite is a bonus.

  • Bachelor’s Degree, 1-2 years experience.

 

Compensation

  • Position is full-time, with competitive benefits package, including 4-weeks (20 days) Discretionary Time Off, and a 401K company match program.

  • Hourly Rate: $15-18/hour

  • Desired Start Date: October 2018

To apply

Interested candidates should submit their resume and a cover letter.

Please email application package to Marisa Moosekian, [email protected] with subject line “[Last Name], [First Name]: Office Assistant October 2018”