Accounting Associate

Employment type
Full Time
3 months ago
Los Angeles

Position Summary
The Accounting Assistant will be responsible for the performance and maintenance of LACI’s accounts payable function and providing assistance with payroll processing, in accordance with GAAP, the Uniform Guidance and all requirements applicable to 501(c)(3) organizations. This role will also support the accounts receivable function, maintain the department record keeping system, and assist with ad hoc projects and research. This is a full-time position.


  • Accounts payable processing
    • New vendor setup in QuickBooks
    • Review invoices for appropriate documentation and approvals prior to processing
    • Code invoices based on program, contract, etc
    • Prepare A/P aging reports
    • Package and distribute checks
    • Reconcile vendor statements
    • Communicate with vendors regarding invoice discrepancies, outstanding invoices, requesting Form W-9’s, etc
    • Assist with annual Form 1099 preparation
  • Accounts receivable support

Compile vendor and subcontractor invoices and other documentation in preparation for grant/contract billings

  • Record sales receipts
    • Report sales tax information to third party processor
    • Reconcile sales receipts to merchant statements
  • Payroll
    • Review employee timesheets for completeness
    • Follow up with employees with incomplete timekeeping and validating inputs
    • Prepare bi-weekly timesheet summaries for payroll processing by manager
    • Generate monthly physical timesheets and obtaining manager and employee signatures
  • General duties
    • Maintain department digital and physical filing systems
    • Perform ad hoc projects
    • Assist with financial audit preparation



  • Bachelor’s degree in Accounting, Finance or Business complete or near completion
  • Minimum of 2-year relevant experience working in an accounting department
  • Experience using QuickBooks Online or QuickBooks Desktop
  • Strong proficiency in MS Excel and Google Sheets
  • Excellent communication, organization and time management skills
  • Flexible, detail oriented self-starter with the ability to work effectively in a fast-paced environment both independently with limited supervision, and within a team
  • Ability to maintain discretion in handling sensitive financial information
  • Non-profit accounting experience strongly preferred


About us:
The Los Angeles Cleantech Incubator (LACI) is a private non-profit organization helping to accelerate the commercialization of clean technologies by offering flexible office space, CEO coaching, mentoring, and access to a robust network of partnerships and capital. LACI was founded in 2011 as a cluster-driven economic development initiative supported by the City of Los Angeles,The Los Angeles Department of Water and Power (LADWP) and the Community Redevelopment Agency of Los Angeles. Recognized as one of the most innovative business incubators in the world by UBI, LACI identifies local entrepreneurs across multiple cleantech business sectors and guides them to market, creating jobs that advance L.A.’s green economy. In just five years, LACI has helped 67 companies raise $134M in funding, created 1,500 jobs, and delivered more than $335M in long term economic value for the City of Los Angeles. LACI operates out of the La Kretz Innovation Campus, with satellite offices at California State University, Northridge and Silicon Valley, is the organizer of an annual Cleantech Global Showcase and founder of the Network for Global Innovation (NGIN).

LACI is an Equal Opportunity Employer (EOE) and committed to building a more inclusive ecosystem that integrates women, people of color, and other underrepresented groups into the cleantech sector and the overall tech industry.  We strongly encourage applications from qualified applicants and members of underrepresented groups. The information collected from the application helps us ensure that we are meeting our goal of an equitable and diverse campus and community.

To apply

To be considered, please apply online here.