Venice Arts ,

Director of Operations

Posted
7 days ago
Employment type
Full Time
Location
Marina Del Rey
Closing date

About this organization

To ignite, expand, and transform the lives of Los Angeles’ low-income youth through photography and film education, and use our participatory storytelling practices to amplify the voices of underrepresented communities around the world.

About this job

Venice Arts seeks a Director of Operations, accountable for organization operations and with the following key areas of responsibility:

• Organization and staff development, assuring at least annual opportunities for team development; an annual review of program goals against the Strategic Plan; and working with the Executive Director to steward updates to, or generate a new Strategic Plan.

• HR policies and practices, including, but not limited to:

o Stay current with evolving practices and employment law that might inform changes to the Employee Handbook, and assuring that staff are trained or otherwise oriented to relevant changes.

o Act as the first-line leader to review and recommend proposed

changes in high-level program-based policies (e.g., youth safety).

o Assure consistent and equitable practices in new employee

recruitment and hiring, including, but not limited to:

§ A meaningful DEI policy and practices

§ Consistent development of position descriptions, as well as

dissemination and recruitment to a broad market that will build

and sustain a diverse workforce

§ Training to staff on hiring teams on ethical practices for

prospective employee screening—from paper through final

interviews

§ Working with the Executive Director, and others as appropriate,

on points of negotiation for hire (e.g., compensation package;

schedule requests; etc.)

o Manage offer letters to prospective staff.

o Provide high-level onboarding of new staff (e.g., review of Employee

Handbook, compensation package, payroll processes).

• Financial systems and controls, including stewarding the annual audit;

financial reporting and updates to Guidestar and other platforms; insurances (D&O, liability, WC); Financial Policies & Procedures; payroll.

Roles & responsibilities

Facilities and organization-wide systems, including maintenance; space allocation, furniture, and equipment needs; broad, organizational software, technology, and data needs.

• Operational oversight, including at least annual reviews of operational practices to assure they meet current and projected needs.

• Compliance with governmental, legal, and funder requirements including, DOJ background checks; Secretary of State filings; Grants.gov and SMU Data Arts; FERPA; and document retention and destruction.

• Supervise admin and tech staffers, and the bookkeeper

• Stewarding one or more organization-wide project(s) each year, time

allowing, such as a data systems overhaul, website and collateral updates,

and/or project management systems.

Qualifications

You have a minimum of 5 years working in a management position in nonprofitn operations and/or administration; experience in small- to mid-size community arts organizations is a plus. You are a generalist with demonstrated experience in HR and finance; working with organizational budgets of $1m + an asset. You are sufficiently proficient in technology to comfortably steward staff responsible for the organization’s tech infrastructure. You have contributed to, or have planned and led organization development efforts. You are exceptionally well-organized and detailed oriented. You effectively balance the big picture and long-term goals, with day-to-day needs. You are respectful of existing systems while bringing excellent ideas for change that will create more streamlined and effective practices. You know a range of software including databases (Filemaker Pro a plus); Microsoft Office; Google Suite; Slack; and project-management platforms. Adobe Suite proficiency a plus, as is experience with AirTable, Formstack, and ClickUp. You are thoughtful, have strong people skills, and understand how to balance organizational needs with the needs of individuals and teams. You demonstrate a high degree of integrity and are comfortable handling confidential information. Advanced degree in arts administration a strong plus, but not required.

To apply

Résumé with a cover letter highlighting relevant experience to jobs@venicearts.org. Director of Operations in the subject line. Please: No phone inquiries or walk-ins. Other materials may be requested if an interview is scheduled.

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