Turnaround Arts California,

Administrative Assistant

18 days ago
Employment type
full-time, hybrid
Los Angeles
Closing date

About this organization

Co-founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California (TA:CA) is a nonprofit organization that partners with public schools across the state that serve marginalized communities. The focus of TA:CA’s work is to build the capacity of teachers and principals to strategically use the arts to increase equity and access for all students, and to support whole-school transformation through the arts. TA:CA provides its partner schools with training and leadership development for teachers and principals, small grants to foster community arts partnerships, and coaching for integrating and applying the arts campus-wide.

About this job

The Administrative Assistant acts as a partner to the small, but mighty Turnaround Arts: California team as the organization builds sustainable organizational structures and processes to ensure success into the future. The Administrative Assistant will provide general support in the following areas: program event marketing, registration and logistics, office management, and organizational logistics.

Roles & responsibilities

Support the program team in hosting virtual and in-person events such as teacher workshops, conferences, and board meetings:

Coordinate logistics, such as securing space, catering and supplies, preparing materials, and managing day-of details

Coordinate event marketing and registration

Support short and long-term goals of the organization through weekly action planning and calendar management

Process invoices, reimbursements, and check requests

Assist with organizing, coding, and submitting receipts for monthly expense reports

Coordinate staff travel arrangements

Monitor admin email account and respond to or redirect inquiries

Maintain highly organized digital and paper filing systems

Annually update records about existing partner schools and support new school recruitment

Support Program team to ensure the tracking, receipt, and organization of reports and data submitted by school partners.

With the Program team, create and distribute communications for school audiences, including event fliers and monthly newsletters, that support program goals. Support school partners by answering questions that arise from those communications

Complete other administrative duties, as needed



Associate’s Degree with 3-4 years relevant experience; Or Bachelor’s degree with 2-3 years relevant experience. Those with degrees in progress are encouraged to apply.

Demonstrated experience to perform the job responsibilities outlined above.


Highly organized, self-motivated team player, excited to play a critical role in a small team and contribute to meaningful, mission-driven work

Effective oral and written communication skills, demonstrating diplomacy and accuracy

Ability to professionally format emails, letters, and other documents

Familiarity with Microsoft Office Suite and Google Workspace

Ability to quickly adapt to changing circumstances and priorities, take appropriate initiative, and work independently

Ability and willingness to adapt and learn, performing a variety of administrative tasks as shifting program demands require

A growth mindset


Experience with Adobe Creative Suite, Canva, WordPress, and/or Mailchimp

Experience working with public schools or marginalized communities

Bilingual English/Spanish

To apply

Submit the following materials to hr@turnaroundartsca.org with the subject line “Administrative Assistant.” Only fully complete applications will be reviewed. No phone inquiries.

1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above; and

2. Resume demonstrating experience and education

Materials will be reviewed until the position is filled, with priority given to applications received by November 27, 2023.

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