- 18 days ago
- Employment type
- full-time, hybrid
- Los Angeles
- Closing date
About this organization
Co-founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California (TA:CA) is a nonprofit organization that partners with public schools across the state that serve marginalized communities. The focus of TA:CA’s work is to build the capacity of teachers and principals to strategically use the arts to increase equity and access for all students, and to support whole-school transformation through the arts. TA:CA provides its partner schools with training and leadership development for teachers and principals, small grants to foster community arts partnerships, and coaching for integrating and applying the arts campus-wide.
About this job
The Administrative Assistant acts as a partner to the small, but mighty Turnaround Arts: California team as the organization builds sustainable organizational structures and processes to ensure success into the future. The Administrative Assistant will provide general support in the following areas: program event marketing, registration and logistics, office management, and organizational logistics.
Roles & responsibilities
Support the program team in hosting virtual and in-person events such as teacher workshops, conferences, and board meetings:
Coordinate logistics, such as securing space, catering and supplies, preparing materials, and managing day-of details
Coordinate event marketing and registration
Support short and long-term goals of the organization through weekly action planning and calendar management
Process invoices, reimbursements, and check requests
Assist with organizing, coding, and submitting receipts for monthly expense reports
Coordinate staff travel arrangements
Monitor admin email account and respond to or redirect inquiries
Maintain highly organized digital and paper filing systems
Annually update records about existing partner schools and support new school recruitment
Support Program team to ensure the tracking, receipt, and organization of reports and data submitted by school partners.
With the Program team, create and distribute communications for school audiences, including event fliers and monthly newsletters, that support program goals. Support school partners by answering questions that arise from those communications
Complete other administrative duties, as needed
Associate’s Degree with 3-4 years relevant experience; Or Bachelor’s degree with 2-3 years relevant experience. Those with degrees in progress are encouraged to apply.
Demonstrated experience to perform the job responsibilities outlined above.
REQUIRED SKILL SETS
Highly organized, self-motivated team player, excited to play a critical role in a small team and contribute to meaningful, mission-driven work
Effective oral and written communication skills, demonstrating diplomacy and accuracy
Ability to professionally format emails, letters, and other documents
Familiarity with Microsoft Office Suite and Google Workspace
Ability to quickly adapt to changing circumstances and priorities, take appropriate initiative, and work independently
Ability and willingness to adapt and learn, performing a variety of administrative tasks as shifting program demands require
A growth mindset
DESIRABLE SKILL SETS
Experience with Adobe Creative Suite, Canva, WordPress, and/or Mailchimp
Experience working with public schools or marginalized communities
Submit the following materials to firstname.lastname@example.org with the subject line “Administrative Assistant.” Only fully complete applications will be reviewed. No phone inquiries.
1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above; and
2. Resume demonstrating experience and education
Materials will be reviewed until the position is filled, with priority given to applications received by November 27, 2023.