Skirball Cultural Center,

Administrative Assistant, Development and Membership

Posted
1 month ago
Employment type
Full-time
Location
Los Angeles
Closing date

About this organization

The Skirball Cultural Center is a place of meeting guided by the Jewish tradition of welcoming the stranger and inspired by the American democratic ideals of freedom and equality. We welcome people of all communities and generations to participate in cultural experiences that celebrate discovery and hope, foster human connections, and call upon us to help build a more just society.

Open to the public since 1996, the Skirball is one of the world's most dynamic Jewish cultural institutions and among the leading cultural venues in Los Angeles.

About this job

The Skirball Cultural Center seeks an enthusiastic and competent team player to serve as Administrative Assistant for Advancement and Membership. Reporting directly to the Associate Director of Development, this position is responsible for providing clerical and administrative office support to the Development Department. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball’s member and donor base.

Roles & responsibilities

Report to the Associate Director of Development and assist in all areas, as requested

Assist Vice President of Advancement and the Rabbi-in-Residence in all areas, as requested

Organize and maintain computer and hardcopy files

Maintain various Excel department charts

Answer telephones; monitor the Donations email inbox

Administer written correspondence and its dissemination

Schedule, arrange, and prepare rooms for meetings

Coordinate and track department invoices for payment

Attend meetings, take and distribute notes, and assist with organization

Assist in monitoring and preparing the annual department budget

Manage the donor database in Altru: create and maintain donor and prospect profiles; process checks, cash, and credit card donations; process memberships, invoices, receipts, tributes, and thank-you letters to donors; sustain data hygiene; prepare and manage various activity reports and queries; maintain and generate multiple mailing lists in Altru and one in FileMaker Pro for mailings and special events

Be a knowledgeable representative of the Skirball Cultural Center’s mission and history

Meet and greet visitors of the Development department

Provide excellent service to donors and key partners via phone, email, and in-person

Coordinate and assist with hosting on-site and virtual Advancement events

Coordinate external mailings and communications

Conduct prospective donor research

Work closely with the President’s Office staff on donor-related projects and reports

Assist Membership Manager on an as-needed basis

Assist Communications on an as-needed basis

Oversee volunteers on special projects

Qualifications

3+ years of successful experience as an administrative assistant or similar; experience working in a development department for a nonprofit preferred

Undergraduate degree in English, communications, fundraising, or similar field, and/or equivalent experience

Excellent IT tool proficiency and demonstrated ability to utilize Office 365 applications, Altru or equivalent donor database software, FileMaker Pro, and Zoom; proficiency at computer research and navigating online directories and databases

Strong organizational skills and the ability to multitask

Excellent editing and data entry skills

Friendly, outgoing demeanor and a team player

Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society

To apply

Please send resume and cover letter, preferably by email, to:

Human Resources

Re: Administrative Assistant, Development and Membership

Skirball Cultural Center

2701 N. Sepulveda Blvd.

Los Angeles, CA 90049

hr@skirball.org

Direct link to post