Program Administrative Assistant

Founded in 1996, Sustainable Economic Enterprises of Los Angeles (SEE-LA) is a leading Southern California nonprofit organization, connecting people to healthy food, promoting economic development, and building sustainable food systems. We operate the largest network of mission-driven farmers’ markets in Los Angeles as well as programs that provide nutrition education, food access, and opportunities for small regional farms and local food businesses to thrive. Our programs include:

•Operating a network of seven community-based certified farmers’ markets in Los Angeles.

•Piloting and championing programs that stretch public nutrition benefits for the purchase of fresh, nutrient-rich food.

•Providing extensive nutrition education programs to low-income families and to children in under-served schools.

RESPONSIBILITIES

• Become fully versed in CalFresh project goals, objectives, activities, and

expected outcomes

• Organize and schedule meetings and appointments

• Maintain participant contact lists

• Assist in the preparation of regularly scheduled reports

• Develop, update, and maintain paper and cloud-based filing system

• Develop and update administrative systems to make them more efficient

• Inventory and supply management. Maintain supplies inventory by checking stock

to determine inventory level; anticipating needed supplies; placing and expediting

orders for supplies; verifying receipt of supplies

• Work with SEE-LA’s fiscal coordinator and accountant team to prepare and

monitor monthly invoices

• Input and maintain required grant reporting data utilizing designated reporting database

• Ensure operation of program and staff equipment by completing preventive

maintenance requirements; calling for repairs; maintaining equipment inventories;

evaluating new equipment and technical needs

• Handle sensitive information in a confidential manner

• Photocopy and print out documents on behalf of other colleagues

• Take meeting minutes, prepare memos or other correspondence, provide general

support to CalFresh staff, provide information by answering questions and

requests, and

answering and directing program calls

• As needed, support in research and creation of presentations

Compensation & Benefits

• Market competitive salary, dependent on experience

• Employer-covered Health, Dental, and Vision Insurance Coverage upon completion of 90-day

probationary period

• 160 hrs Paid Time Off / year for first two years (increases year 3) plus 14.5 Holidays

• Employee Assistance Program

• Option for 403b Retirement Plan

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, sit;

talk, hear, and use hands and fingers to operate a computer and telephone keyboard

reach, stoop kneel to install computer equipment. They also will moderately engage in

bending, lifting, pushing, pulling, twisting, and hauling/ lifting up to 25 pounds 1 -2 times

monthly. Work will take place indoors

QUALIFICATIONS

• Reliable, self-driven, and ability to follow clear directives with minimal supervision

• A minimum of 1 year of administrative or assistant experience

• Excellent time management skills and ability to prioritize multiple tasks effectively

• Proactive problem-solving skills

• Exceptional written and verbal communication skills

• Strong organizational and planning skills

• Proficient in Microsoft Excel, Office 365 and SharePoint cloud platform

• Comfortable working collaboratively in a team setting with diverse groups of

people and engaging families in an interactive class setting

• Ability to communicate in a professional manner consistently and dependably via E-

mail and phone

• Ability to operate within tight deadlines and produce exemplary work with high

level of attention to detail

• High school diploma or equivalent; college degree or advanced certifications preferred

• Bilingual English/ Spanish desirable