Administrative Assistant Operations (Afternoon/Evening)
- Posted
- 23 days ago
- Employment type
- Part-Time
- Location
- Los Angeles
- Closing date
About this organization
The OUR HOUSE mission is to provide the community with grief support services, education, resources, and hope. Since 1993, OUR HOUSE has helped thousands of grieving children, teens, and adults as they embark upon their journeys to hope and healing.
About this job
We are seeking a part-time (20 hours/week) evening administrator who is passionate about making a difference in the lives of grievers in Los Angeles. In this role you will provide key support to our Spanish Community Program and Family Support Program. This role is responsible for being present during our evening groups, and for closing the office at the end of each day.
Bilingual in both English and Spanish is required. $20-25/hr + sick leave
Roles & responsibilities
Responsibilities include, but are not limited to:
Reception
• Maintain a warm and welcoming front desk and lobby
• Log incoming calls, webforms and emails into the clinical database
• Greet guests, clients and volunteers and provide necessary information and assistance
• Serve as a point of contact during group should a volunteer need clinical assistance
• Maintain organization and cleanliness of shared spaces in office, including group rooms
• Prepare group rooms and ensure correct items & signage before they begin and reset room
when group ends
• Close office Monday to Thursday following group sessions
Administrative Support
• Attend weekly 1:1 or group administrator meetings and attend monthly all-staff meetings
• As needed, share in coordinating office or floor maintenance or repairs
• Maintain attendance in chart and in Apricot for each group and assist with charging
• Assist clinicians as needed as it pertains to volunteers, group members or admin needs
• Responsible for updating the agency’s master calendar with groups dates and times
• Maintain inventory of all collateral used by group leaders and restock regularly
Program & Development Assistance
Spanish Community Program:
• Assist the Spanish Community program by logging calls and maintaining the waitlist and rosters
• Assist with the Spanish Community program’s coalition logistics and administrative needs
• Electronically organize Spanish translations and maintain their integrity across all platforms
Family Support Program:
• Create family profiles, update enrollment, attendance, and volunteer rosters
• Send out group reminders, texts, and complete all ordering for each West LA session
• Track attendance, assist with set up/break down, parking and payment on group days
• Track pre, mid and post group evals, and other data needs for the FSP coordinator
Other:
• Attend and assist with agency Run for Hope, Volunteer Luncheon, and House of Hope Gala
• Assist clinicians as needed, included but not limited to creating curriculum binders, organizing supplies, and tracking/entering data
Qualifications
Bilingual (English & Spanish) + 2 years min. experience as an administrative assistant
To apply
Qualified candidates should send letters of interest, resumes, and salary requirements to:
Shannon Boren, Director of Operations
Shannon@ourhouse-grief.org
No telephone inquiries please