OUR HOUSE Grief Support Center,

Administrative Assistant, Afternoon/Evening

Posted
25 days ago
Employment type
Full Time
Location
Los Angeles
Closing date

About this organization

The OUR HOUSE mission is to provide the community with grief support services, education, resources, and hope. Since 1993, OUR HOUSE has helped thousands of grieving children, teens, and adults as they embark upon their journeys to hope and healing.

About this job

Status: Full Time

Hours: Monday -Thursday, 1:00-9:00pm & Friday 9:00am-5:00pm

Supervised by: Director of Operations

OUR HOUSE Grief Support Center is seeking a full-time Afternoon/Evening Administrative Assistant to perform a variety of duties including but not limited to front desk client and volunteer support, providing administrative support to the Spanish Satellite Program, seasonal School Program support, database administration and reporting assistance. This position requires being present on-site in the evenings while support groups are being conducted.

Roles & responsibilities

Responsibilities include, but are not limited to:

Reception

• Maintain a warm and welcoming front desk and lobby

• Answer incoming inquiries, disseminate information and direct to appropriate staff

• Greet guests, clients and volunteers and provide necessary information and assistance

• Maintain organization and cleanliness of shared spaces in office, including group rooms

• Prepare group rooms and ensure correct items & signage before they begin and clear out

room when group ends

• Close office Monday to Thursday following group sessions

Administrative Support

• Attend weekly 1:1 or group administrator meetings and attend monthly all-staff meetings

• As needed, share in coordinating office or floor maintenance or repairs

• Maintain attendance for each group and assist with charging payments

• Assist clinicians as needed as it pertains to volunteers, group members & administrative needs

• Responsible for updating the agency’s master calendar and coordinating board meetings

• Purchase all office supplies and coordinate office storage spaces on-site and off-site

• Maintain inventory of all collateral and restock regularly

• Package and ship all book orders and other outgoing mailing needs

• Receive, sort, and distribute the mail daily

Spanish Satellite & School Program Assistance

• Seasonal School Program assistance, including helping to prepare attendance sheets,

permission slips and curricular materials; ordering/maintaining of supplies

• Assist with School Program needs, and projects as requested, including updating, collecting

and tracking data, creating custom reports, and coordinating paperwork, school and volunteer

correspondence and program outreach

• Assist the Spanish Satellite program with group member scheduling and reminders

• Assist with the Spanish Satellite program’s coalition logistics and administrative needs

• Electronically organize Spanish translations and maintain their integrity across all platforms

• Assist with data entry as needed by Director of Operations or the Clinical Team

• Assist with the preparation and setup of in person volunteer and CEU trainings in WLA

• Attend and assist with agency Run for Hope, Volunteer Luncheon, Camp Erin, House of Hope Gala

and additional events as requested (set up/breakdown and event production)

Qualifications

Fluent in Spanish & English. Extraordinarily systems and detail-oriented, proficient in Excel & Microsoft Suite, works well within a team, welcoming and warm

To apply

Please email cover letter & resume to Shannon@ourhouse-grief.org

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