Director of Production

1 month ago
Employment type
Full Time
Santa Monica
Closing date

About this organization

MusiCares helps the humans behind music because music gives so much to the world. Offering preventive, emergency, and recovery programs, MusiCares is a safety net supporting the health and welfare of the music community. Founded by the Recording Academy in 1989 as a U.S. based, independent 501(c)(3) charity, MusiCares safeguards the well-being of all music people through direct financial grant programs, networks of support resources, and tailored crisis relief efforts.

About this job

The Director of Production will be responsible for production management of an annual portfolio of events including the Person of the Year fundraising gala, mission-based programming, and other live music and fundraising gatherings. Your portfolio of events will range from small to large (2500-person gala), in-person to virtual, and from concerts to panel discussions consistently delivering to the MusiCares brand standards. You have a passion for the MusiCares mission to take care of the humans behind music and you embody MusiCares values: service, inclusivity, empowerment, and integrity.

Roles & responsibilities

  • Work closely alongside Leadership and external production companies to execute annual fundraisers and mission-based events, including Person of the Year gala during GRAMMY Week
  • Responsible for leading internal coordination, aligning project deliverables, and leading execution to produce best in class experience and events
  • Produce mission delivery events independently from start to finish in partnership with the health and human services team
  • Collaborate with revenue team to increase fundraising event revenue by at least $2M
  • Partner with the Finance team to develop, implement and fulfill event budgets
  • Create strategic concepts to execute a Diversity, Inclusion, and Equity rider
  • Identify event requirements and align with the venue for all aspects, including registration, red carpet, cocktail reception, silent auction, backstage space, and production rooms.
  • Identify and manage vendors for creative design, catering, décor, floral, rentals, photography, staging, printing, step and repeat, security, and transportation
  • Ability to negotiate large-scale contracts with vendors, venues, and hotels
  • Create an event experience for all audiences, including honorees, artists, table buyers, and sponsors
  • Partner with sponsorships lead to ensure top-notch execution of sponsor deliverables through the production of brand activations and brand awareness
  • Communicate effectively and align internal teams, including health and human services, marketing, sponsorships, table/ticket sales, finance, and artist relations with external producers, and vendors.
  • Partner with the Recording Academy team to identify areas of mutual benefit in cost savings and revenue generation
  • Oversee deliverables during production including call sheets, schedules, travel itineraries, etc.
  • Coordinate artist clearances as needed
  • Oversee internal event project manager and delegate appropriately
  • Identify temporary or event staffing needs


  • Minimum Bachelor's degree and ten years of professional working experience
  • Experience in the music industry in production
  • Experience with large-scale in-person events (2000+ guests) as well as managing digital/online events using platforms like Zoom
  • Experience developing event budgets from several thousand to multiple millions
  • Experience with sponsored events
  • Strong interpersonal communication skills with the ability to work with a wide range of people
  • Able to seek creative solutions to challenging situations
  • Demonstrated ability to proactively manage multiple tasks effectively
  • Ability to be focused, set priorities, and stay calm and measured in all situations
  • Ability to be flexible and to manage multiple projects concurrently
  • An effective team member, who possesses initiative, creativity, and energy
  • Well-organized and detail-oriented; able to plan strategically, set priorities, focus on details and follow through

To apply

Please apply via the direct link to the job post

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