Museum of Contemporary Art,

Junior Advancement Associate, Donor & Board Stewardship

Posted
1 month ago
Employment type
Full-Time
Location
Los Angeles
Closing date

About this organization

Established in 1979, The Museum of Contemporary Art is the only artist-founded museum in Los Angeles. We are dedicated to collecting and exhibiting contemporary art. We house one of the most compelling collections of contemporary art in the world, comprising roughly 7,500 objects, and have a diverse history of ground-breaking, historically-significant exhibitions.

About this job

The Junior Advancement Associate, Donor & Board Stewardship reports to the Deputy Director, Advancement and works closely with the Senior Manager, Director’s Affairs. The position serves as a liaison to the Board of Trustees and other museum donor groups and councils; and supporting the Deputy Director, Advancement in duties relating to these groups and their stewardship. The position works with the Director’s Office to improve workflow, collaboration and communication between the two departments. This role assists the Associate Director, Donor Events & Programs with all Board and donor travel, art fair, and special events needs.

Roles & responsibilities

Serve as point of contact and liaison to the Board of Trustees and their assistants/administrators, and other museum donor groups and councils.

Plan all aspects of the quarterly Board of Trustees meetings and Committee meetings in partnership with Deputy Director, Advancement and Senior Manager, Director’s Affairs including: scheduling, day-of logistics, communications, and meeting materials; Draft and coordinate Board and Committee onboarding process and related communications including formal welcome letters, board handbook, new Trustee orientations, fiduciary trainings, and new member announcements.

Works with the Director’s Office to improve workflow, processes, and communication between the Director’s Office and Advancement department.

Assist with fundraising efforts by preparing background materials and proposals, including PowerPoint decks, donor profiles, and other presentation materials.

Manage donor stewardship, ensuring all communications, including proposals and acknowledgement letters, go out in a timely manner and provide regular tracking updates; assist with preparing special donor acknowledgements for The Maurice Marciano Director; Chair, Board of Trustees and others.

Conduct general administrative duties including sorting mail, fielding calls and preparing expense reports.

Work with other departments such as Communications, Finance, and Curatorial on various projects such as holiday cards, donor magazine, budgets and related initiatives.

Other duties and projects as assigned.

Qualifications

  • 3-5 years of related administrative experience.
  • Excellent organizational skills and ability to prioritize and execute competing requests.
  • Strong written and verbal communication skills.
  • Proficiency in Google Suite, Word, Excel, and PowerPoint; comfortable with technology on Windows and Mac/Apple platforms.
  • ​Proven ability to interact in a courteous and professional manner with senior leadership, Board of Trustees and their assistants/administrators.
  • ​Ability to exercise diplomacy and maintain confidentiality.
  • Comfortable working both independently and as part of a team in a fast-paced work environment.
  • ​Detail-oriented with a crucial attention to accuracy in all content.
  • Effective problem-solving abilities and sound, logical decision-making skills required.
  • ​Must be able to occasionally work extended hours and on select weekends.
  • ​Possess a bachelor’s degree in Communications, Political Science, Art, Art History, or a related field.
  • General knowledge of art, interest in contemporary culture, and organizational structure and procedures at a museum or other non-profit arts institution preferred; basic knowledge of museum bylaws a plus.

To apply

Apply online with a cover letter and resume. Use the included link or visit the "Jobs and Internships" section of MOCA.org to submit your application.

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