Museum of Contemporary Art,

Assistant, Director's Office

Posted
6 days ago
Employment type
Full-Time
Location
Los Angeles
Closing date

About this organization

Established in 1979, we are the only artist-founded museum in Los Angeles. We are dedicated to collecting and exhibiting contemporary art. We house one of the most compelling collections of contemporary art in the world, comprising roughly 7,500 objects, and have a diverse history of ground-breaking, historically-significant exhibitions.

We are committed to the collection, presentation, and interpretation of art created after 1940, in all media, and to preserving that work for future generations. We provide leadership in the field by identifying and presenting the most significant and challenging art of our time, actively supporting the creation of new work, and producing original scholarship.

About this job

The Assistant, Director's Office reports to the Senior Manager, Director's Affairs and works closely with The Maurice Marciano Director of MOCA to provide a wide scope of day-to-day administrative assistance for the Director's Office. This position will assist with scheduling and meeting organization, handling off-site needs, maintaining the office, and performing a range of general administrative duties. This role collaborates with colleagues across departments, serves as a face of the Director's Office internally and externally, and provides assistance for various projects as they arise.

The ideal candidate will demonstrate a great degree of professionalism and discretion; possess a flexible, positive, and passionate work ethic; have exceptional organizational skills; and be extremely detail-oriented. Interest in art history, arts administration, and/or Advancement is preferred.

Roles & responsibilities

Essential Functions

  • Directly assist the Senior Manager, Director's Affairs on any and all projects, and work closely with The Maurice Marciano Director as needed
  • Assist complex scheduling: correspond with participants, make reservations, coordinate logistics, welcome guests, answer invitations, track deadlines, produce itineraries
  • Perform general administrative duties such as data entry, answering phones, organizing files, sending gifts, research, and sorting mail
  • Prepare expense reports, and handle various administrative paperwork
  • Maintain the Director's Office by ordering supplies, keeping the space presentable, and implementing organizational systems
  • Assist with travel, Advancement projects, research, and other duties as assigned
  • Represent the Director's Office with utmost professionalism at all times
  • Occasionally helps with museum events, including working on evenings and weekends on a case-by-case basis

Qualifications

Requirements

  • Excellent administrative, organizational, and written communication skills
  • Strong interpersonal skills
  • High attention to detail
  • Exceptional judgment, professionalism, and discretion in handling confidential situations and matters
  • Ability to work both independently and with others, and in a fast-paced work environment
  • Extremely comfortable with technology, including high-degree of proficiency in Google Suite, Word, Excel, and PowerPoint
  • Interest in learning new skills and remaining flexible

To apply

Visit MOCA.org or follow the direct link to submit your application online.

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