Levitt Pavilion Los Angeles,

Production Manager

Posted
19 days ago
Employment type
Full-Time
Location
Los Angeles
Closing date

About this organization

About Levitt LA

The mission of Levitt LA is to make live music accessible to all, creating stronger and more connected communities while celebrating the diversity of our city and beyond. Every summer, FREE concerts are presented at the Levitt Pavilion, featuring acclaimed, emerging talent to seasoned, award-winning performers in a broad range of music genres. Each summer, over 60,000 people of all ages and backgrounds gather on the lawn in historic MacArthur Park to enjoy free live music under the stars. Programming is designed to appeal to all tastes, attracting people from all walks of life to come together for a shared evening of great music. As music fills the park, so do families, friends, and Angelenos from throughout the city. Since 2007, over 500,000 people have gathered in MacArthur Park to enjoy the free concerts, cultural celebrations and all-ages atmosphere offered at the Levitt Pavilion!

About this job

Levitt LA’s mission is to build community through music for all Angelenos. Access is a key value and is at the forefront of our efforts. The Board and Staff of Levitt LA welcomes and encourages all people, from all walks of life, to apply for a job, internship, volunteer, artistic, and vendor opportunities within the organization. Other places may feel closed to you, Levitt LA is open; we recognize the value in diverse lived experiences and varied work experience. We value different points of view. As a nonprofit arts organization, we are nimble and accomplish a great deal with the resources available. Although we may not be able to hire/train/promote everyone who wants to be involved with Levitt LA, we promise to equally and equitably consider your request for participation.

Title: Production Manager, Levitt Pavilion Los Angeles

Full-Time, Exempt, Reports to Director of Operations

Position Summary

The Levitt Pavilion Los Angeles (“Levitt LA”) Production Manager is responsible for the overall production of the Levitt LA summer concert series. Working closely with Levitt LA team members, the Production Manager plays the lead role in concert production, including helping to develop feasible artistic programming, advancing all shows, managing equipment inventory, and ensuring the venue is maintained in a manner conducive to presenting high-quality performances. This position is responsible for the Levitt LA’s seasonal IATSE production crew, including recruitment and management, and upholding all IATSE regulations. This position also helps the full Levitt LA staff to obtain equipment rentals to outside entities and is responsible for managing the rentals. The Production Manager attends every concert of the summer series from May through September and other intermittent events throughout the year.

Working with Levitt LA means being part of a very collaborative and dedicated team who are passionate about music, art, culture, the MacArthur Park/Westlake community, and Los Angeles overall. We value a ‘can-do’ attitude, a positive spirit, emotional intelligence, a ‘start-up' culture work ethic, anti-racism, equity, diversity and inclusion.

Compensation

This is an exempt position. Levitt LA works within a fixed tier salary system based on level of responsibility within the organization. The first year Manager level salary is $75,000, with an increase to $78,000 thereafter for all Manager level employees. Salaries increase equally for each staff member each year for inflation and are evaluated annually during the full organization transparent budgeting process. Medical insurance, 401K and employer match, and a robust vacation and PTO package included. Mileage and cell phone reimbursement offered.

Location

Levitt LA is located in MacArthur Park with offices in the neighborhood. Staff are offered a work-from-home option with occasional team meetings and collaborative planning in the office. All staff are expected to be on site for all live in-person concerts, pop-up concerts, community engagement efforts and fundraising events.

Hiring Timeline

Applications may be submitted until the position is filled with an anticipated start date by the end of the year- November/December 2022.

Roles & responsibilities

Job Duties

•Collaborate with Levitt LA team members in building a sustainable, ethical, and relevant nonprofit FREE concert venue

•Improve upon existing comprehensive production strategies that reflect the organization’s values

•Be committed to Diversity, Equity, and Inclusion practices and participate in the often challenging conversations that the work requires along with the implementation of such efforts

•Oversee all aspects of production as related to the summer concert series, special celebrations and benefit events to ensure a smooth experience for the artists, audience and other participants from start to finish; exhibit resourcefulness and the ability to problem-solve and adapt as needed to ensure safe and efficient outdoor events; ensure that varied schedules are adhered to each day and that concerts and events follow regulatory permitting and codes

•Actively participate in Levitt LA’s transparent budgeting process, bringing cost saving ideas and fundraising ideas to the table, all while having a voice in how Levitt LA’s funding is spent

•Work collaboratively with Levitt LA’s programmers and Director of Operations to schedule and contract artists, ensuring the parameter of each show is feasible within Levitt LA’s available resources

•Manage all aspects of artist contract execution; working closely with Director of Operations, marketing? and programming staff to obtain artist publicity photos, bio information, hospitality needs, W9s, CA Forms 588/590, and other required documents

•Ensure timely payment of artists in coordination with Director of Operations

•Coordinate with the Marketing Manager regarding artist press, film and photography requests

•Communicate with artists prior to each concert, leading up to and day of, regarding Levitt LA’s expectations of artists and performers to ensure Levitt LA standards of providing high-quality, family-friendly entertainment for all ages will be met

•Manage relationships with new and long term co-curator partners, ensuring coordinated efforts

•Advance all artist technical requirements for the summer concert series, special celebrations and benefit events; determine and manage backline orders and equipment rentals; maintain an annual production book; manage, maintain, and communicate run of show to all staff

•Create a feasible and ethical work schedule for all seasonal employees, ensuring programming staff and Levitt LA team members are in close communication

•Maintain positive relationships with the public, artists, volunteers, sponsors, donors, partners, vendors, the media, contractors and staff; display a commitment to working effectively with people of diverse backgrounds and abilities

•Perform other duties as assigned

IASTE Crew Management

•Participate in the annual IATSE Union negotiations with Senior Staff and the Board of Directors

•Secure and manage IATSE production crew for the summer concert series, special celebrations and benefit events; coordinate with production crew for schedule and venue needs

•Adhere to and monitor a strict IATSE union work schedule, ensuring all overtime and holiday schedules are tracked and approved in advance

Venue & Equipment Management

•Coordinate with City of Los Angeles Recreation & Parks staff for venue needs and scheduling including maintenance job orders

•Help create and submit the annual City of LA Recreation & Parks Right of Entry permit and safety plan with staff

•Ensure general Levitt LA safety protocols are always adhered to

•Manage, repair and monitor sound, lighting, camera and video equipment inventory, including keeping inventory records; make recommendations regarding sound & lighting equipment purchases to the Director of Operations

•Manage pre-season equipment installation at the venue; manage post-season equipment breakdown and load out

•Maintain safe, clean and organized storage for the equipment during the off season

•Coordinate film shoot requests and special event needs in and near MacArthur Park, as applicable to Levitt LA’s programming schedule, with third parties such as The MacArthur, Film L.A., etc.

Levitt LA Sustainability Responsibilities

All members of the small yet mighty Levitt LA staff are involved with the long-term sustainability work that comes with running a free concert venue, ensuring that multiple revenue streams work in unison for a successful, healthy, and ethical nonprofit. The Production Manager is partially responsible for creatively generating revenue from equipment rentals and event production during the off-season. Responsibilities include:

•Source and execute rental and event contracts totaling $30,000 - $100,000 per year to advance Levitt LA’s mission of free arts access and building community through music

•Pursue and manage sound, lighting, video, and live stream equipment rentals to outside entities, per established organization policies and procedures

•Source, manage, and contract vendors, staffing, and rentals for events

•Work closely with Executive Director to budget and negotiate with partners

Qualifications

Skills & Experience

•5+ Years’ experience in producing and/or production management roles in live music industry

•Competent with Microsoft Office, Mac IOS, and digital platforms

•Excellent organizational skills in scheduling, budgeting, record keeping, etc.

•Demonstrated success of managing technical crews including sound, lighting, video and live-streaming engineers

•Excellent time management skills to plan and execute several projects simultaneously with the ability to meet deadlines

•Thrives in a high-performing, small nonprofit organization, with an understanding of its opportunities and limitations

•Personable, energetic, passionate, and knowledgeable about music, culture, and Los Angeles

•Excellent interpersonal skills to communicate and work effectively with staff, Board members, community partners, audience members, and all Levitt LA stakeholders

•Ability to navigate cultural complexities and a willingness to incorporate a variety of perspectives from Levitt LA’s diverse stakeholders, artists, and partners

•Eagerness to partake in Equity, Diversity, and Inclusion practices, training and implementation

•Established relationships with vendors, concert producers, and cultural organizations to increase rental equipment revenue

•Able to lift 30 lbs or more

•Able to be active (standing and walking) for 12-hour workdays in hot weather during concerts

•Must have reliable automobile for work related local travel

•The health and safety of Levitt LA staff is paramount and COVID-19 safety measures are in place and must be adhered to. All staff are required to be vaccinated and boosted.

To apply

To Apply

Please email a cover letter and resume to search@levittlosangeles.org. A PDF portfolio or link to work samples may also be included. Please include in the subject line “YOUR NAME – Production Manager”.