Administrative Assistant

18 days ago
Employment type
Full Time
Van Nuys
Closing date

About this organization

Initiating Change in Our Neighborhoods Community Development Corporation (ICON CDC) is a 501(c) (3) community-based, not-for-profit, organization located in Los Angeles’ San Fernando Valley. For more than twenty years, ICON CDC has been creating jobs for low-income individuals through economic revitalization and neighborhood development. ICON CDC is committed to promoting the general welfare and prosperity of the residents of the San Fernando Valley, promoting economic development, and the growth of small businesses through entrepreneur training, business loan counseling, financial literacy, and employment assistance. ICON CDC is building a San Fernando Valley free of poverty with economic opportunity, social justice, and civic engagement for everyone

About this job

ICON CDC is seeking an administrative assistant to manage day-to-day office needs. We are a small nonprofit in a busy office with a large constituency. Duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. This position would be, in addition, an excellent introduction to the field of small business development.

Roles & responsibilities

Serve as point of contact between the Program Director, Program Manager, internal staff, and IT/HR/Finance contractors;

Monitor, assess, respond to, take messages, and distribute incoming communications

Manage and maintain staff schedules and appointments.

Arrange and coordinate meetings and events, including follow-ups and reminders

Assist with managing events

Manage organizational records and documents: file/retrieve documents and reference materials and maintain databases.

Review operating practices and implement improvements where necessary

Assist clients with enrollment forms, collection of supporting documents, and initial intake assessment.

Ensure equipment operation by completing preventive maintenance requirements; calling for repairs; maintaining inventories; evaluating new equipment and techniques.

Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt.

General office administrative duties: monitor office supplies, data entry, scan, copy, file, create/audit case files, etc.)


Minimum Education Experience: Coursework or Associate (AAS) \ Degree or Certification in Business Office Administration or related discipline

Preferred Education Experience: 2-5 years experience as an administrative assistant or in another secretarial position

Preferred Education Experience: 4-year degree in business management (BA or BS)

Recommended: At minimum one year of working experience with Salesforce. Preferred

To apply

Email resumes to mjluviano@iconcdc.org or visit our website.

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