Coordinator (Hybrid) - Los Angeles, CA

We're a 45 year-old, $6.5 billion national tool retailer with the energy, enthusiasm, and growth potential of a start-up. We have over 1,300 stores in 48 states across the country and are opening several new locations every week. We offer our customers more than 7,000 tools and accessories, from hand tools and generators to air and power tools, from shop equipment to automotive tools. We provide our customers with the right tool for the right job at the right price, always delivering quality and value.

The Smidt Foundation is a private foundation created by Eric Smidt, the owner and founder of Harbor Freight Tools. The foundation builds upon the Smidt family’s deep commitment to helping the nonprofit organizations working to create opportunity, safety and wellbeing in Los Angeles and other priority communities.

Anchors administrative functions of The Smidt Foundation program team, coordinating a wide variety of supportive tasks, including preparing expense and travel reports.

Arranges and supports team-related meetings and follows-up with a wide variety of external partners, grantees, advisors and community members.

Coordinates and supports weekly meetings with program, legal and finance teams.

Builds and maintains a database of like-minded funders and other entities.

Assists program, legal and finance teams in the careful operation of the grant making process.

Conducts and summarizes research on fields and topics of interest to the foundation.

Prepares analyses of issues and prospective grantees and drafts meeting agendas and summaries.

Participates actively in teamwork in support of Harbor Freight Tools for Schools.

Ensures digital files related to grantees and foundation initiatives are arranged and maintained in exceptional order for knowledge sharing and reporting.

Contributes to the foundation’s digital databases including its grants management process and system.

Maintains program team calendar and supports foundation strategic planning.

Represents the foundation at a select number of programs related to grantmaking and philanthropic excellence and in fields of interest to the foundation.

Supports foundation operations, including budgets and tax filings.

Stays abreast of current developments in the foundation’s fields of interest as well as philanthropic trends and opportunities for collaboration.

Performs other duties as assigned.

Education and/or Experience

Bachelor’s degree preferred.

4+ years comparable experience, 2+ years in non-profit, philanthropy or related field preferred.

Required Skills

Written Communications: Writes succinctly in a variety of communication formats. Crafts messages that achieve the desired result across diverse audiences.

Customer Focus: Establishes and maintains effective relationships and gains the trust and respect of colleagues, grantees and collaborators at other foundations and organizations.

Learning on the Fly: Learns quickly when facing new problems, systems or processes. Relentless and versatile in the pursuit of creative solutions. Quickly grasps the essence and underlying structure of problems.

Planning and Priority Setting: Focused to ensure critical tasks are prioritized and completed.

Appropriately Dealing with Ambiguity: Able to drive for results while managing changes in priorities/scope. Can quickly adapt to evolving business needs.

Organizationally Attentive: Creates and maintains user-friendly digital files and systems that are accurate and up to date.

Skills (Preferred / Desired)

Proficient using standard Microsoft Office (Word, PowerPoint, Excel, Outlook)

Proficient using MailChimp

Proficient managing data systems

Experience utilizing a grants management software system, e.g. SmartSimple

Additional Qualifications (behavioral traits, certifications, etc.)

Someone who is highly productive, self-motivated, creative and focused with excellent communication skills.

Someone who loves to learn and grow in a fast-paced environment.

Someone who flourishes in a collaborative team.