Goldhirsh Foundation,

Assistant to the President

Posted
5 days ago
Employment type
Full-Time
Location
Los Angeles, CA
Closing date

About this organization

Our mission at the Goldhirsh Foundation is to identify the brightest emerging talent and plug them into the tools to best support their success. We fund social innovation efforts across these three areas: opportunity, sustainability, and activation, with a particular focus on Los Angeles.

About this job

The Goldhirsh Foundation is looking to add an enthusiastic and proactive member of the team to serve as the Assistant to the President.

This is a full-time position, paid hourly on a 40-hour-a-week basis, with an anticipated total compensation of $60,000 to 65,000 per year and full benefits.

The position is currently remote, but this may change. A candidate who is based in the Los Angeles County area is required.

Roles & responsibilities

The Assistant to the President will:

  • Proactively manage the president’s calendar by reviewing correspondence and answering meeting requests; developing itineraries; arranging meetings; managing event logistics; booking travel and transportation
  • Coordinate all elements of meetings: prepare relevant information, greet guests, oversee employee and visitor parking, handle catering, perform research, record meeting minutes, and ensure follow-up
  • Manage the president’s communications with grantees, community partners, etc.
  • Arrange organizational events and functions, including managing guests lists and coordinating logistics with vendors
  • Take notes during internal meetings, grantee check-ins, Investment Committee meetings, webinars that are related to the Foundation's work, and any pertinent meetings
  • Collaborate with foundation staff to research and prepare remarks for speaking engagements and meetings
  • Serve as office manager, maintaining office supplies, organizational systems, filing, and incoming and outgoing mail and shipments
  • Complete special projects as needed and under the direction of the president and foundation staff
  • Handle general administrative tasks for the president and foundation staff including management of grant agreements and reports
  • Monitor and process all of the president and the Foundation’s expenses
  • Assist the staff with social media, including writing and editing posts and organizing posts in Asana
  • Maintain and update the LA2050 jobs board
  • Conduct research for future projects on behalf of the president and staff
  • Contribute ideas for and help execute the LA2050 Grants Challenge
  • Read and review applications for the LA2050 Grants Challenge
  • Coordinate and meet with partners to aid in the evaluation of applicants for the LA2050 Grants Challenge
  • Coordinate communication between all staff members on current projects
  • Take calls and meetings on behalf of the president or other staff members
  • Ensure that content on the LA2050 and Goldhirsh Foundation websites is relevant, accurate, and current
  • Assist in hiring and onboarding new interns and fellows

Qualifications

We are looking for certain attributes and work style:

  • A clear and succinct communicator who conveys confidence and enthusiasm when communicating to partners, grantees, vendors, and colleagues
  • An organized individual who is able to handle many tasks simultaneously and calmly
    Detail-oriented and organized with an adaptable, entrepreneurial nature in order to work with a variety of partners and stakeholders
  • A flexible and enthusiastic approach to work, including the humility and grace to work effectively with others in a collaborative workplace to complete both large and small tasks
  • Proficiency and speed in completing tasks and a high sense of urgency
  • Initiative-taking ability and resourcefulness
  • Eagerness to learn and grow within the position
  • A sense of humor, and appreciation for a team dynamic that is fun, social, and intensely dedicated to results
  • An interest in social innovation, philanthropy, and how the two relate to Los Angeles

And we need someone with relevant education and experience:
Bachelor's degree

  • 1-2 years of administration and/or coordination experience preferred
  • A demonstrated interest in the social innovation field, including nonprofit organizations, foundations, corporate social responsibility, or social enterprise
  • Experience in an administrative support capacity, including scheduling and office organization
  • Extremely well organized with strong attention to detail

To apply

To apply, send a resume and a cover letter summarizing past work experiences to team@goldhirshfoundation.org.