Office Coordinator

ABOUT THE ORGANIZATION

Established in 1986, FoLAR envisions a verdant Los Angeles River that supports vulnerable communities in climate adaptation. The River will be transformed into a dynamic, functioning ecosystem that reduces flood risk, cleans the air, cools temperatures, and supports the biodiversity essential to our collective wellbeing. FoLAR builds capacity for communities, students, and future leaders to advocate for nature, climate, and equity on the Los Angeles River.

The LA River traverses through diverse communities of people, plants, and geographies. It provides an opportunity to reshape our environment in a way that is more inclusive, equitable, and just. We are committed to building a team, leadership, and a River Movement that is as diverse as the communities the River touches. We believe in working with nature and alongside communities to achieve climate resilience, park equity, and environmental health for all.

FoLAR’s Equity Statement

The LA River traverses through diverse communities of people, plants, and geographies. It provides an opportunity to reshape our environment in a way that is more inclusive, equitable, and just. We are committed to building a team, leadership, and a River Movement that is as diverse as the communities the River touches. We believe in working with nature and alongside communities to achieve climate resilience, park equity, and environmental health for all.

Friends of the Los Angeles River is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, religion, gender, disability, marital status, sexual orientation, or national origin. Women and people of color are strongly encouraged to apply.

RESPONSIBILITIES

Provide administrative support for the executive team as needed, including scheduling meetings, processing contracts, sending reminders, and coordinating logistics when necessary.

Oversee and maintain the general management of the office, including but not limited to: office supplies, office equipment/technology, office celebrations, office cleanliness, and maintaining an organized google workspace.

Field incoming calls and emails to FoLAR's main office line and FoLAR's public-facing Contact email.

Process office mail and deliver to appropriate parties.

Weekly log incoming checks and travel to the bank to deposit them.

Support with general office administration, including processing permit applications, supporting grant billing.

Post job or internship opportunities on various platforms as needed by organization departments.

Support quarterly Board Meetings - schedule meetings, assemble board packages, and attend meetings to take minutes.

Support the Chief Operating Officer in onboarding new hires/interns.

Support the Director of Communications with the internal management of the FoLAR website and ensure all events are posted on the website events calendar.

Manage FoLAR’s off-site storage unit, keeping the unit organized and tracking stock of supplies, t-shirts, etc., and replacing as necessary.

Innovate ways to increase the sustainability and lessen the ecological footprint of FoLAR’s events and general operations.

QUALIFICATIONS

Exceptional communication, interpersonal, and negotiation skills required;

Ability to work across various levels of the organization while building trust and fostering collaboration;

Ability to multi-task and juggle multiple projects under deadlines;

Motivated to seek out innovative, creative, and modern ways to project manage, communicate, and elevate events on a regular basis;

Must be a flexible, proactive, DIY-oriented, creative problem-solver with positive demeanor, and work well under pressure;

Must be self-motivated, organized, and detail-oriented;

Must have flexibility with scheduling and available to work weekends and evenings;

Must have a valid California Driver’s License with a clean driving record;

Must be authorized to work in the United States on a full-time basis for any employer;

Spanish language skills a plus;

WHAT WE OFFER (BENEFITS):

Competitive salary based on experience

Close, passionate, fun, and creative team environment

Opportunities to grow with the organization

Beautiful office location