Foundation Coordinator
- Posted
- 2 months ago
- Employment type
- Full Time
- Location
- Los Angeles, CA
- Closing date
About this organization
A nonprofit organization based in Los Angeles with highly visible founders seeks a Foundation Coordinator to support their mission of community transformation and philanthropic work.
About this job
The role involves a variety of administrative, logistical, and coordination tasks to ensure the smooth operation of the foundation's activities
and programs.
Roles & responsibilities
• Assist with administrative needs including, but not limited to, booking reservations, scheduling group
meetings, creating calendar invites, and preparing for meeting and events.
• Manage and coordinate all administrative needs regarding event production including, but not limited to
site visits, booking venues, researching vendors, preparing meeting spaces, printing, and note taking.
• Manage donor CRM, all databases, and upkeep files and partner records (including grantmaking files and
impact dashboard database).
• Assist with logistics, admin, database, and member experience for the management of a signature
program, including the CRM and Mailchimp flow for members.
Additional Responsibilities:
• Coordinate all details for event attendees including but not limited to flight reservations, hotel
reservations, welcome baskets, careful attention to attendee needs, transportation, and follow up.
• Assist with vendor payment processes to ensure our accounting team has everything they need (W9s,
wires, contacts) to process grants and payments.
• Coordinate coalition meetings and set regular meetings with partners to ensure our collaborative efforts
are thriving and meeting objectives and goals
• Manage shipment of donor gifts, materials, volunteer kits, or any other shipping needs.
• Provide logistic support for creation of focus group sessions in coordination with Advisors.
• Assist with planning of volunteer events for the team and manage our annual Net Zero obligation.
• Assist with research and edit and proofread documents as needed.
• Attend meetings and contribute your ideas and perspectives to further the goals and impact of the
organization.
Qualifications
We're looking for the following experience and attributes:
• A clear commitment to the values and ethos of the organization
• Early career professionals with at least 2 years of relevant work or internship experience;
• An organized individual who is able to handle multiple tasks simultaneously and calmly;
• An ease and ability to keep the team on track towards our specific program goals;
• A flexible and enthusiastic approach to work;
• Advanced knowledge of Mailchimp, Airtable and database management;
• Humility and grace to work effectively with others in a collaborative workplace on tasks large and small;
• Ability to take initiative and produce self-directed work;
• Resourcefulness and high researching ability;
• Understanding of the requirements of a high-profile organization;
• Creative, curious and experimental with a high degree of comfort with change;
• Proficiency and speed in completing tasks and a high sense of urgency;
• Positive energy and sense of humor;
• An interest in social innovation and philanthropy; and
• Not required, but a bonus is the ability to create and update decks with an eye for good, clean design.
To apply
Send submit your resume and cover letter here.