Development Coordinator, Southern California

Who You Are: You are organized, detail-oriented and self-motivated. You are confident in your abilities to communicate clearly and get clarity when needed. You appreciate the opportunity to grow from feedback and to bring your experience and unique perspective to make a team stronger together. You thrive in a team environment, bringing both strong collaboration skills and independent initiative. You believe in the mission and vision of Facing History and are a lifelong learner. You share our passion for education, social justice and racial equity.

Who We Are: We are an experienced and professional Development team who care deeply about the mission and work of our organization. We are highly collaborative, both within our team and across all geographies, to ensure the effective local implementation of Facing History’s development strategies. We benefit from sharing and support through Facing History’s national development team and partnerships and learning from our colleagues in order to ensure the effective local implementation of our larger development strategies. We depend on clear communication, commitment to each other as a team, positive energy, and a collaborative spirit.

Specific Responsibilities Include:

Database and Portfolio Management (25%)

-Manage data entry, report generation, and gift processing. Ensure Salesforce database records are up to date and accurate. Run, maintain and distribute weekly reports for the team and as needed.

-Support regular meetings with development support team and frontline fundraisers related to research, portfolio review, and moves management.

-In coordination with the Institutional Funders Team, organize and maintain foundation and corporate sponsorship materials; assist on prospecting and communication documenting upon request.

SoCal Advisory Board & Committees (25%)

-Provide support to the Development Team around management of the Advisory Board by tracking meeting attendance, attending meetings, taking meeting minutes, and updating Salesforce.

-Lead all meeting logistics and assembling necessary materials, including drafting agenda and slides, managing calendar invitations, and supporting Executive Director’s regular communications to the board.

-Maintain Advisory Board and Committee lists and coordinate annual update of Board member information.

-Support general board communications planning and execution.

Administration and Support (25%)

-Manage the Development Team’s calendar and timely communication regarding scheduling and schedule changes, meeting planning, and priority of tasks.

-Support preparation for weekly Development Team meetings and assist with note taking.

-Support the Development Team and Volunteer Leadership in scheduling of and preparation for donor meetings and other related donor contacts/events.

-Provide administrative support for development and office activities including mailings, development expense budget tracking, maintenance of files on the Google Drive, and support maintenance of office supplies.

-Provide administrative support to the Executive Director by helping to maintain their calendar and expense tracking as needed.

-Manage and submit SoCal development credit card expense reports.

-Support logistics for full SoCal Team meetings and retreats.

Events & Communications (25%)

-In coordination with the organization’s Special Events Team, ensure successful planning and execution of all SoCal Development and Community events. Responsibilities include managing approvals for print and digital materials, tracking registrations and gifts, running and circulating reports, physical event set up, guest greeting, and supporting technical support for virtual and in person events.

-Ensure that all event information is accurately updated and tracked on the organizational calendar, the events database and each individual campaign in Salesforce.

-Maintain the SoCal donor commutations calendar and prepare drafts.

-Support, maintain, and update communications and marketing materials as needed.

-Perform other related duties as required by position.

Essential Skills and Qualities:

Facing History understands that restrictive job requirements may exclude historically marginalized groups from applying to jobs for which they are qualified. We take an equitable and holistic screening approach. If you feel you have demonstrated experience and expertise relevant to perform this role, please don’t hesitate to apply!

-Requires a minimum of 1 year of related experience in administrative support/non-profit/development settings

-Ability to work individually and as a member of a team; flexibility

-Familiarity with education/non-profit settings preferred

-Leads by example and models behaviors that are consistent with the company's values.

-Interest in, and ability to articulate the mission of Facing History & Ourselves.

-Creative energy, self-starting with strong attention to detail, oral and written communication skills, and the ability to organize and manage multiple assignments.

-Strong familiarity and comfort with database management; Salesforce knowledge preferred.

-Familiarity and comfort with donor prospecting, cultivation, and stewardship preferred.

-Excellent computer skills, including experience with Zoom, Google Suite, MS Office and Canva