Estolano Advisors,

Administrative Assistant

Posted
1 month ago
Employment type
Full-time
Location
Los Angeles
Closing date

About this organization

Estolano Advisors (EA) is an award-winning urban planning and public policy firm that provides clients with integrated solutions to create thriving, healthy, vibrant communities. We work with public agencies, non-profits, philanthropies, and businesses to craft innovative solutions to address complex problems. Estolano Advisors is a Latina-owned business headquartered in Downtown Los Angeles, with staff in the Bay Area and the Inland Empire.

Estolano Advisors is currently working remotely from home and conducts all meetings via phone or video conference. Due to physical distancing measures to reduce the spread of COVID-19, this position will begin remotely.

Our Vision:

Estolano Advisors envisions a world where all communities have what they need to thrive; shape the decisions that affect them; and steward our social, ecological, and economic resources for the benefit of future generations.

Our Mission:

We break down structures of exclusion and inspire action beyond the status quo to generate transformative solutions to complex problems. We use an interdisciplinary approach to work with our clients on policies, programs, and interventions that advance racial, economic, environmental, and spatial justice.

Our Values:

- Equity and justice. We work with an anti-racist frame that requires us to unlearn biases and pursue knowledge that expands our points of view; we center the lives of marginalized, underserved, and excluded communities in what we do and how we work.

- Excellence. We produce consistent, high quality, and thoughtful products worthy of the communities and clients we serve.

- Learning and curiosity. We continually expand our breadth of knowledge, evolve our understanding and language, pursue new ideas and models for change, and share learnings with our clients, communities, and collaborators.

- Integrity. Honesty, trust, and transparency are critical to what we do. We lead with openness and we cherish authentic engagement.

- Care and compassion. We consciously create spaces where everyone can show up as their full selves and which honor our shared humanity, dignity, and wellness.

About this job

The Administrative Assistant will perform a variety of administrative duties to support our CEO, project teams, and operations staff. This position is Full-time, compensation ranges $17—22/hour (depending on experience), and Professional development budget.

Benefits: Health, vision and dental insurance premiums covered at 100% for employee as well as Life and Long-Term Disability Insurance and a Flexible Spending Account option (pretax benefits used for unreimbursed medical expense, family care etc.) We provide a 3% annual salary match immediately to your 401(k)-retirement plan. Vesting occurs after first year.

Paid time off: 15 vacation days; 15 paid holidays (11 federal, César Chávez Day, Juneteenth, Indigenous People’s Day); and 1 additional day from a list of inclusive cultural, religious holidays or your birthday; and a 5-day paid holiday for the last week of December between Christmas to New Year’s.

Roles & responsibilities

• Coordinate team meetings and events

• Manage office equipment and supplies inventory

• Collect credit card receipts from staff and match up to monthly credit card statements

• Collect and review monthly reimbursement requests from all staff

• Prepare client expense reports

• Provide administrative support to all staff

• Assist with monthly invoicing and ongoing contracts management

• Additional duties as assigned, such as providing IT- or HR-related support to staff

Qualifications

While performing the duties of this position, the employee is regularly required to sit or stand at a variable-height desk, use hands, communicate via telephone and computer, reach with hands and arms, and lift up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excellent written and oral communication skills. Strong proficiency with Microsoft Office (Word, Excel, PowerPoint. Ability to troubleshoot IT issues; bookkeeping and HR experience; and/or experience with Adobe InDesign, social media platforms, and/or web development software are pluses but not requirements.

Candidates must have work experience in the following:

• Administrative experience

• Superb attention to detail

• A proactive approach and positive/helpful attitude

• Ability to work well independently, with minimal supervision

• Strong written and oral communication skills

• High proficiency in Microsoft Office Suite and internet research

• Effective time management and organizational skills

• Competency in handling sensitive information

To apply

To apply, please submit your resume and cover letter to hr@estolanoadvisors.com with "Admin Assistant" in the Subject line. Applications will be reviewed until the position is filled.