Executive Assistant to the Co-CEO, Bad Robot Productions and Executive Director, Family Foundation

Bad Robot Productions is an equal opportunity employer. We offer competitive salaries and compensation packages to all our full-time hires--which include comprehensive benefits and amazing opportunities both in and outside the office.

All offers of employment for this position will be contingent on the candidate submitting proof they are fully vaccinated against COVID-19 prior to their start date and eligibility to work in the country.

Job title: Executive Assistant to the Co-CEO, Bad Robot Productions and Executive Director, Family Foundation

Dual Reporting: Co-CEO, Bad Robot Productions and Executive Director, Family Foundation

Location: Hybrid – In office three days a week (Tue, Wed & Thurs)

Pay Scale: $36.44 - $38.67/hour ($90,000.00 - $95,500.00)*

*In a typical workweek, you will be paid for 40 hours of work at your regular rate and 5 hours of work at 1.5 times your regular rate, which equals the noted annual rates

Responsibilities (Supporting Co-CEO, Bad Robot Productions)

• Provide administrative and high-level support for the Co-CEO.

• Manage and maintain a dynamic calendar, regular schedule and appointments.

• Serve as first point of contact with department heads and other external parties.

• Assist with special projects, research, and compiling information as needed.

• Coordinate with executive to ensure approval on all personal and business items.

• Provide meeting and presentation support including meeting planning, creation of materials where needed, confirming technical requirements, printing, projecting and displays, distributing materials accordingly.

• Maintain efficient flow of information. Streamline office/administrative set-up; create time-saving measures and being quick to respond to requests and is completely dependable on follow-through.

• Assist with coordinating company gatherings and planning and executing company activations.

• Assist with coordinating and planning external events hosted onsite.

• Practice high level of confidentiality and discretion regarding sensitive material and information.

Responsibilities (Supporting Executive Director, Family Foundation)

• Provide administrative support to the Executive Director, Family Foundation.

• Assist the Executive Director with duties including but not limited to filing request materials, tracking requests, vetting requests, communicating with applicants and grantees, stewarding grants, and maintaining grant records.

• Maintain the Foundation’s calendar, including events, meetings, and deadlines.

• Schedule meetings and prepare meeting briefs for the Executive Director as requested.

• Assist with special projects, research, and compiling information as needed, including researching the current landscape for the Foundation’s strategic priority areas and researching the current philanthropic and political landscape.

• Represent the Foundation at select philanthropic events as requested.

• Attend, take notes on, and track tasks arising out of weekly meetings with Foundation team.

• Create and track grant agreements, award letters and other applicable charitable documents.

• Practice high level of confidentiality and discretion regarding sensitive material and information.

Requirements & Qualifications

• BA/BS degree required and a minimum two years of work experience in relevant philanthropic or administrative position.

• Strong interest in social justice, philanthropy, and politics.

• Excellent judgment and discretion, especially when handling sensitive and confidential information.

• Meticulous attention to detail and ability to turn tasks around quickly and without error.

• Outstanding time management, multi-tasking, and organizational skills.

• Strong interpersonal, verbal, and written communication skills.

• Ability to work enthusiastically and with exceptional professionalism in a fast-paced environment.

• Entrepreneurial spirit with the ability to work in a team environment.

• Strong command of Microsoft Office and Google Suite, as well as familiarity with project management tools (AirTable experience is a plus).

• Experience with Fluxx or similar grant management databases is preferred.