Theodore Payne Foundation

Volunteer Engagement Coordinator

Employment type
Full Time
29 days ago
Los Angeles

Position Objectives:

Since 1960, volunteers have been key to the operation of the Theodore Payne Foundation and our prime ambassadors in the community. Our corps of 175 volunteers include one-time volunteers to those who have worked with us for many years. Each is critical to the Foundation's work and it is vital that each person's skills and knowledge must be used to their best potential. The Volunteer Engagement Coordinator assists in supervising volunteers, and planning and coordinating volunteer events and projects at the Theodore Payne Foundation and throughout Southern California. This position is full time and reports to the Director of Operations and Volunteer Engagement.

Duties & Responsibilities:

  • Serve as the primary contact for volunteers, including day-of event oversight as needed
  • Coordiante volunteer needs with staff and schedule volunteer work shifts, qualifications, and interests of the volunteers and confirm their participation
  • Interview potential volunteers to ensure the best match between the skills, qualification, and interests of the volunteers and the needs of the organization 
  • Organize and provide orientation for volunteers for Foundation events to increase their understanding of the organization, its services and the role and responsibilites of volunteers; ensure that volunteers are given appropriate training and supervision to be successful in their positions
  • Regular data entry; manage volunteer database; track and keep records of volunteer hours
  • Plan and implement formal and informal volunteer appreciation activites to recognize the contribution of volunteers to the organization; i.e. volunteer potluck brunch, Blazing Star reception, First Saturdays;
  • Support oeprations staff in prepartion and coordination for other on and off-site vents; transport materials and supplies
  • Compose monthly e-newsletter, draft stories for website and social media and photograph volunteer events and projects
  • Recruit corporate volunteer groups and local scout troops, connect scouts with Director of Operations and other staff to coordinate and plan Eagle Scout Projects 
  • Other duties as assigned 

Position Requirements

  • Must have 3-4 years of experience in a similiar role
  • Must be energetic, outgoing, personable, patient and be detail-oriented 
  • Must be able to communicate effectively with the general public, other staff, volunteers and prospective volunteers in writing and verbally
  • Must have solid computer skills, including MS Office, MS Access knowledge a plus; ability to learn new programs is essential
  • Must be physically able to work outdoors, sometimes in strenuous conditions;
  • Ability to lift 20 pounds, climb a ladder, and stand for long periods
  • Must be able to work overtime during season
  • Must have reliable transportation that can accommodate outreach supplies including living plants
  • Fluency in Spanish highly desirable
  • Basic familiarity with California native plant horticulture-desirable


  • Medical and dental insurance
  • Retirement plan egibility after six months 
  • Sick time, holiday time, vacation time
  • Staff discount 

Schedule: Tuesday-Saturday & occasional Sundays 

Pay Rate: $14.50/hour 


To apply

Send cover letter, resume, writing sample, and three references to [email protected] with the subject heading of: Volunteer Engagement Coordinator

Theodore Payne Foundation

The Theodore Payne Foundation is a non-profit nursery and educational organization whose mission is to promote the understanding and use of California native plants. The Foundation has approximately 3,300 members and an outreach to nearly 13,000 via its e-newsletter; it has a paid staff of 16 and a corps of 250 volunteers. The Foundation owns and operatesa 22-acre educational facility and nursery in Sun Valley in the San Fernando Valley area of Los Angeles, CA, and has an operating budget of over $1 million. Major activities include operating a public nursery/seed room and bookstore, plant propagation, adult education and K-12 nature education classes, demonstration gardens, an annual native plant garden tour with 2,000 attendees at 40 gardens, fall and spring plant sales, as well as donor, member, and volunteer appreciation events. Outreach activites include a quarterly newsletter, web site, e-newsletter, social media, and offsite sales. For more information, visit The Foundation is an Equal Opportunity Employer and all TPF activities are conducted without discrimination based on race, color, genetics, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or status as a protected vetaran. TPF is also committed to compliance with all fair employment practices regarding citizenship and immigration status.