A Place Called Home is seeking a detail-oriented Scholarship Program Coordinator
Under the direction of the Associate Director of Teen and Young Adult Services (TYAS), the Scholarship Program Coordinator will provide support to the APCH Shaheen Scholarship Program by assisting with the management of scholarship databases, tracking student compliance and knowledge management. The Associate will assist with the management of the scholarship program including: student outreach, assistance with applying for financial aid for incoming and current scholars, preparation of reports and presentations, planning and executing special scholarship initiatives, including special events, scholarship application and interview process, and provide support for program volunteers and committees.
Job Title: Scholarship Program Coordinator
Department: Bridge to the Future
Reports to: Associate Director of Teen and Young Adult Services
FLSA Status: Non-Exempt/40 hours per week
Hourly Range: $14.00-16.00 DOE
Essential Duties and Responsibilities:
- Manage the scholarship databases, including scholarship allocations, check requests, knowledge management and tracking student compliance.
- Work in collaboration Accounting Dept. and APCH Development Dept. to prepare and track and reconcile budgets on a quarterly basis, administer scholarships check requests, and submit reports for the funding sources as needed.
- Oversee student accounts, documentation for scholarships participants, and maintenance of accurate rosters for scholarship candidates, applicants and recipients.
- Develop, collect, and organize of forms and reports associated with the scholarship program.
- Conduct presentations and oversee communication with APCH Shaheen
- Scholarship Committee including: interview process; award and scholarship selection award process; policy development and review; and preparing updates, agendas, recommendations and status changes.
- Update APCH Shaheen Scholarship Policy book as needed.
- Manage scholarship review process including: preparation, distribution and collection of scholarship applications; audit applications for completeness; distribution of final applications to APCH Shaheen Scholarship Committee; coordination of interview day logistics including scheduling and confirmation of students and committee member interviews; and photo documentation of the annual college scholarship interview day
- Prepare and support the APCH Shaheen Scholarship application process, including but not limited to conducting information sessions, assisting students with the completion of their applications, tracking applicant eligibility and, scheduling of applicant interviews
- In partnership with the High School Pathways Coordinator, support the college preparation program, including teaching classes/workshops, assisting with tours and field trips, and planning special events
- Research, develop and implement curriculum for college access and achievement for teen members, scholars and families
- Responsible for event planning and logistics of the scholarship program including annual scholarship awards ceremony, Scholarship Interview Day, Program Orientation Week, Cash for College, professional development workshops and others as needed.
- Assist with the coordination of the APCH Shaheen Summer Intensive Program for scholarship recipients, which includes, but is not limited to, preparing curricula and syllabi, scheduling guest speakers, preparing and collecting assignments, and program logistics as necessary
- Conduct outreach and participate in recruitment efforts as it pertains to the scholarship program
- Develop and facilitate parent engagement workshops and activities for the scholarship program at least twice a year.
- Assist with all administrative duties that are assigned and execute in a timely manner
- Oversee a caseload of scholars and support their academic and personal development in college
- Assist students with completion of their Financial Aid applications (e.g. FAFSA, Dream Act, and GPA verification form)
- Assist students with applying to Community College, CSU, UC, and Private Colleges.
- Assist with the supervision of members during program hours, special events and field trips
- Assist members with homework, applications, research papers, essays, and resumes/cover letters as needed
- Serve as a mentor and role model for members
- Attend all required program meetings
- Assist with all agency events as required
- Assist in other tasks as assigned
To perform this important job successfully, the Scholarship Program Coordinator must be able to fulfill all of the elements of the Job Description to the highest standard, and be able to work well with colleagues in a high energy, collaborative environment with open communications. A Place Called Home is a learning organization and there is an expectation of continual growth and learning as a community. All employees are expected to contribute to ongoing growth and improvement in their departments via excellent job performance. Additionally, you are expected to speak up if you become aware of deficiencies and needs; and to offer solutions and make suggestions for improvements in your purview areas. Likewise, because each employee and each department is integral to the entire APCH community, we expect that as you focus on your area, you will also consider the big picture and the overall mission of the agency, and communicate with the appropriate individuals if/when you become aware of problems and/or have suggestions for ways and opportunities to make APCH stronger and better. Together, we can continue to take APCH to even higher levels of excellence and service to the community.
Technical and Performance Skills
- Excellent Oral and Written Communication Skills
- Customer Service
- Time Management
- Ability to multi-task
- Dedicated to excellence
- Detailed oriented
- Strong Organizational Skills
- Microsoft Office Skills
- Bachelor’s Degree required
- Two years experience working with teen and young adult population
- Two years working in an office environment
- Must be proficient in Microsoft Excel
Physical and Mental Demands
- Able to work in chaotic and high noise level environment typical of a youth center
- Walking, standing required on daily basis
- Sitting and use of hands/vision for computer work for extended periods of time
- Lift up to 25 pounds occasionally
- Able to communicate and convey accurate information
- Type 45WPM
- Must work well with diverse populations of employees and clients
- Must demonstrate a commitment to personal and professional growth and development
- Must be able to work some evenings and/or weekends for agency and/or department events